Site Administrative Coordinator, Sentara Martha Jefferson Hospital - HM

Site Administrative Coordinator

The Site Administrative Coordinator provides full time administrative support to USACS System / Site Medical Directors and other site leadership to help in daily operations by performing and / or overseeing clerical, administrative, reporting and office management functions. Acts as the liaison between USACS locations and regional leadership, corporate office personnel, physicians, patients, and hospital personnel.

Essential Job Functions :

• Assist System / Site Medical Director(s) and additional site leaders as directed. This may include Assistant Director(s), EMS Director(s), Quality Director(s), APP Leadership at multiple USACS locations.
• Coordinate all aspects of the ED and inpatient administrative office at USACS locations to provide effective and professional interactions with hospital department to assist USACS site leadership and provide high level, quality support.
• Develop relationships with hospital personnel to support the USACS contract at the site. Work closely with executive administrative staff at hospitals to coordinate schedules and be the point of contact for multiple Medical Directors and other leadership roles within USACS team.
• Coordinate Outlook calendar for Medical Director(s) and other USACS clinical leadership and manage meetings with leadership team and hospital administration. Interact with hospital leadership and USACS clinical leadership and coordinate multiple schedules. Integrate Zoom options into Outlook meetings and manage the Zoom meeting to ensure audio / visual is working and attendees have access.
• Coordinate meeting agendas and attend all required meetings to create minutes for distribution.
• Manage Workday Expense submissions for Medical Director(s) (and other clinicians, as needed). Follow progress through to final approvals.
• Manage new clinician onboarding process at all assigned locations including scheduling orientation, EMR training, receipt of ID badges, tours, meetings, dinners.
• Support site clinicians with corporate systems usage (Workday, Workday Expense, Shift Admin, TCL). Provide direction, as needed. Connect with IT to ensure issues are resolved, when necessary.
• Coordinate site recognition programs.

Knowledge, Skills, and Abilities :

Education and Experience :

Physical Demands :

Hourly Rate $21.59 - $39.94