Business Support Specialist (part-time)

Business Support Specialist (Part-Time)

Agency : 640 SERVICE OKLAHOMA

Supervisory Organization : Business Support Services

Job Type : Temporary

Compensation : The hourly rate for this position is $17.50.

This is a part-time position and is limited to a maximum of 24 hours per work week. Part-time employees may not exceed 999 hours each year.

Job Description

Position Summary : The Business Support Specialist is assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties.

Position Responsibilities : This job description describes the general nature and level of work performed by the employee assigned to this position. It should not be construed as an exhaustive list of all required duties, responsibilities and skills.

General Duties :

• Maintains a variety of records, such as perpetual inventories of supplies and materials and statements of expenditures; reconciles departmental records with central records; prepares correspondence, forms, and reports.
• Initiates and handles correspondence relating to a special field or program regarding agency or program rules, policies, procedures, or requirements.
• Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs multiple tasks, such as posting and recording data.
• Adheres to local, state, and federal laws and policies.
• Produces documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create complex presentations.
• Receives, retrieves, and enters information using assigned computer or other data processing equipment; receives and reviews coded and uncoded source documents; proofs previously entered data and makes routine corrections.
• Examines, checks, and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and follows up on discrepancies.
• Maintains an inventory of equipment and supplies used in office or shop operations; receives or delivers mail, materials, and equipment.
• Reviews and processes claims from vendors, contractors, medical providers and others for reimbursement or payment under various state programs.
• Assists customers in securing needed information and documents; conducts interviews to obtain information from clients; provides transportation or other assistance to clients as required.
• Reviews and optimizes records management processes and develops implantation processes.
• Other duties as assigned.

Placards :

Convictions / Suspensions :

Collisions / MVR :

Assists the needs of customers through various forms of communication, including in-person, email, and phone.

Manages various spreadsheets in Excel to track monies, MVR requests, and other customer requests.

Utilizes TEAMS and Outlook to work cross functionally with other SOK teams or divisions to process customer requests.

Med Certs :

This position is expected to cross-train in all sections of Business Support Services and perform all job duties in each section based on the needs of the agency.

Knowledge, Skills, & Abilities :

Education & Experience :

Special Requirements :

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Equal Opportunity Employment : The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.