Overview
Office administrator for the music department oversees the day-to-day activities of the music department, runs front-of-house needs for all music department recitals and concerts, and helps to promote / recruit for music department ensembles (Chorale, Jazz, and Symphonic Choir).
Qualifications
- Attention to details
- Effective and creative communication skills
General Expectations
Personal relationship with Jesus, a vibrant Christian faith, and a commitment to Christian community; capable of sharing faith and engaging in conversations about ChristDemonstrate Simpson University Values in the performance of all duties.Maintain lifestyle in accordance with Simpson University Lifestyle Policy in Staff HandbookMaintain the confidentiality of information, data and recordsProperly exercise tact, diplomacy, discretion, and professional judgmentDemonstrate strong customer service skills in the performance of job dutiesDemonstrate good organizational and communication skills in the performance of job dutiesSupervises employees in accordance with Simpson University policies and proceduresSupport the overflow needs of other departments within the respective university areaPerform other duties in accordance with this position as deemed necessary by the PresidentEssential Functions
Oversee the use of department facilities and equipment - reserving classrooms, occasional set-up and janitorial, monitor use of department instruments including ordering equipment and securing repair when neededOrdering teaching materials as neededOversee reservation of university facilities for music events on master calendar.Maintain Music Department Event calendar by year in conjunction with University calendarSubmit and track Check Requests and Purchase OrdersMusic marketing and promotion for outward-facing ensembles (choir, jazz, and community) by :Work with the Simpson Marketing department to promote music department ensemble performancesPoster and program design and layoutPromotion of events on social media for Simpson Chorale, Jazz Ensemble, and Symphonic ChoirConnection with community partners for the purpose of promoting events and recruiting for ensemblesProcuring photographerProvide Academics with accurate Faculty loading each semesterProvide communication and assistance to Adjuncts as needed; provide Adjunct forms to HR each semesterMaintain Music Department libraryProvide accurate communication and relationship between Music Department and other campus departments to successfully put on outward-facing events promoting the music ensemblesProvide necessary concert assistance including set-up, ticket sales, guest relations, decor, arranging for volunteers, handling finances following concertPhysical Requirements
Physical Requirements :
Job Title : Music Department Office Administrator
Typical Working Conditions : Indoors in controlled environment
Equipment Used : Computer, scanner, copier, mouse, keyboard, stapler, 3-hole punch, letter opener
Essential Physical Tasks : Sitting for short periods of time using a computer, filing, walking to other buildings, moving musical instruments and equipment, arranging chairs.
Analysis of Physical Demands to Perform Essential Functions : Key (Based on typical week) N=Never; R=Rarely (Less than 1 hour per week); O=Occasional (1%-33% of time); F=Frequent (34%-66% of time); C=Constant (over 66% of time).
Activities and Frequencies : (Summary of typical physical activities observed in a week; detailed table content not reproduced here)
Driving : Automatic Trans, Standard Trans
Other : Keyboard / Ten Key
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