Event Marketing Coordinator

Job Description

Job Description

At Podium, our mission is to arm every local business with a complete platform and outcome-driven AI employees that convert leads into real, paying customers. Every day, millions of workers use our AI lead conversion and communication platform to help them get more leads and make more money.

Our work and focus on helping local businesses thrive has been recognized across the industry, including Forbes' Next Billion Dollar Startups, Forbes' Cloud 100, the Inc. 5000, and Fast Company's World's Most Innovative Companies.

At Podium, we believe in fostering a culture that thrives on hiring and developing exceptional talent. Our operating principles serve as a compass, guiding daily behavior and decision-making, and ensure we hire people who will thrive at Podium. If you resonate with our operating principles and are energized by our mission, Podium will be a great place for you!

Role Description

As the Event Marketing Coordinator, you will play a pivotal role in ensuring Podium is represented thoughtfully and effectively at events. You'll oversee the in-office swag program and manage the coordination, inventory, and distribution of event materials to support the vertical marketing and tradeshow teams. Your efforts will enable these teams to meet their goals and deliver exceptional, on-brand experiences that reflect Podium's values and drive awareness.

The ideal candidate is a proactive, detail-oriented operator who thrives on organization and execution. You excel at managing multiple moving parts, anticipating needs, and finding efficient solutions to logistical challenges. You possess strong communication and project management skills, a collaborative mindset, and a passion for creating seamless, high-impact event support systems that help Podium stand out in every market.

What you will be doing : Swag and Materials Management

• Own end-to-end swag procurement and vendor relationships, balancing quality, cost, and sustainability.
• Forecast inventory needs based on upcoming event calendars and internal requests.
• Partner with Brand and Procurement teams to maintain design consistency and streamline ordering processes.
• Oversee the upkeep of on-site storage areas and establish clear inventory documentation practices.

Event and Field Logistics

Systems and Process Development

What you should have :

BENEFITS

Podium is an equal opportunity employer. Podium provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, national origin, sexual orientation, gender identity or expression, age, disability, genetic information, marital status or veteran status.