Administrative Assistant III

Administrative Assistant III

The Administrative Assistant III is responsible for administrative tasks in support of the faculty, staff and students.

Responsibilities :

• Assist with the preparation of reports and / or proposals; write correspondence and memorandums; create flyers, brochures, newsletters, etc.
• Perform a variety of administrative and secretarial services : maintain databases and generate reports and mailing lists, maintain calendars and organize meetings, manage office correspondence and procedures, and greet and work with students, faculty, visitors and other constituencies.
• Manage / reconcile departmental budgets for all entities; process payroll, expense reports, supplier invoices, travel reimbursements and other financial transactions, including international transactions.
• Coordinate the logistics for all department and program events (e.g., speakers and lecture series) to include scheduling, publicity, room reservations, travel (including international travel), and catering arrangements.
• Update and maintain website.
• Hire and oversee student workers.
• Process incoming mail, update and maintain standard forms and letters.
• Reply to general inquiries via email and phone. Create and send letters and emails.
• Maintain office supply inventory and purchase supplies as needed. Perform other duties as assigned.

Minimum Qualifications :

Preferred Qualifications :

Compensation : $25.76-$30.59 Work Location : On Campus

All offers to external applicants are contingent on the candidate's completion of a pre-employment background check screening to the satisfaction of Wesleyan University.

Wesleyan University, located in Middletown, Connecticut, does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or non-position-related criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX, Section 504 or any other non-discrimination policies should be directed to Vice President for Equity and Inclusion, Title IX and ADA / 504 Coordinator.

Wesleyan University complies with the Clery Act and maintains records of campus crime statistics and security policies. Copies of Wesleyan University's Clery Act Report are available on request and online at https : / / www.wesleyan.edu / publicsafety / clery.html .

Experience is taken into consideration in the determination of salary offers. For more information visit https : / / www.wesleyan.edu / hr / handbook / compensation-practices / index.html .

Wesleyan offers a broad range of employee benefits and development opportunities, including comprehensive group insurance plans, wellness programs and incentives, generous paid time off and retirement plans, flexible work schedules, employee and dependent tuition programs for those who qualify.

Detailed information on the benefits of working at Wesleyan is located at : https : / / wesleyan.edu / hr / careers / prospective-resources.html .