Administrative Assistant

Administrative Personnel are responsible for the implementation of Learning ARTS processes to facilitate the care of our patients. To uphold our E.P.I.C. core values while supporting practitioners as they design, implement, and monitor the care plans of all patients and their caregivers.

EMPOWERMENT

We meet our individuals where they are at, empowering them to unlock their full potential and live fulfilling lives.

POTENTIAL

We see and support the unlimited potential for growth and development in the lives of our patients, their families, the communities in which they live, and the staff who serve them.

IMPACT

We measure our success based on the impact we have on the lives of our patients and their families, our staff, and ultimately, in the communities where we live.

COMPASSION

We bring empathy, kindness, and understanding to individuals with autism, their families, and our staff.

Responsibilities

• Demonstrate ability to uphold core values in communications, business dealings, and within the community at large as a representative of Learning ARTS and its mission, vision, and core values.
• Meet and / or exceed KPI standards as set by direct report.
• Meet and / or exceed ongoing development and training of assigned tasks / responsibilities. Maintain the integrity of the process.
• Provide / accept feedback through participation in meetings and written feedback.
• Participate in maintaining standards and goals which are keeping with the company ethics, culture, and standards in the mental health field.
• Participate in maintaining standards and goals that effectively keep Learning ARTS providing the highest standard of care and programs for our patients and their families.
• Ability to communicate effectively. Written and verbal communication skills with individuals and groups at all professional levels.
• Ability to always maintain confidentiality of privileged information.
• Ability to work independently, productively, and can meet project timelines.
• Ability to work in a team environment supporting team productivity to meet project timelines.
• Support Learning ARTS in a professional and collaborative manner.
• Collaborate with direct reports to establish and maintain procedures for compliance (Legal, Learning ARTS policies, Federal, State, County, and governing agencies) across all departments.
• Demonstrate the ability to follow instructions and advice as requested and / or necessary to maintain compliance standards throughout the company.
• Establish clear professional boundaries.
• Update personal knowledge of the field and expertise within the industry as appropriate.
• Demonstrate a strong work ethic maintaining project deadlines while working to reach company and personal goals.
• Mature interpersonal and professionalism including the ability to build rapport, collaborate, and handle difficult situations with the clinical team and administrative personnel. Seeking guidance from direct report / s as needed.
• Maintain personal employee records in keeping with the policies of Learning ARTS.
• Other responsibilities / duties as required and / or assigned.

Required Skills

rd

party vendors, payors and other businesses affiliated with or working with / for Learning ARTS.

and common areas well groomed.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma or general education degree (GED).

Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.  Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to convert session times into “military time."

Ability to solve practical problems. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

To perform this job successfully, an individual should possess the ability to work effectively with Microsoft office Word and Excel.  Have knowledge of Learning Arts portal database and Office 365 email contact management system and any future systems adopted by Learning ARTS.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work environments may be remote or in office / clinic as assigned.

Ability to meet deadlines on projects / assignments.

Acknowledgements

The above job description is not intended to be an all-inclusive list of duties and standards of the position.  Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All the above has been reviewed with me, giving me the opportunity to ask questions for clarification and / or discuss items listed above.