Administrative Assistant

Job Description

Job Description

Local compnay is seeking a skilled and self-motivated Property Management Assistant to join our team on a flexible part-time basis (3 days per week). This role supports the Property Management team through administrative tasks, records management, tenant relations, and light bookkeeping. If you are detail-oriented, possess excellent customer service skills, and have a strong proficiency in Excel, we want to hear from you!

Key Responsibilities : Administrative Duties : Provide administrative support to Property Management, tenant relations, and maintenance operations. Answer phone calls from tenants and vendors; assist and dispatch facilities managers as needed. Maintain tenant contact lists and update emergency contact information. Produce, modify, and distribute spreadsheets, forms, manuals, and information packages for Property Management. Process correspondence for tenants, contractors, and vendors. Maintain and organize insurance certificates, leases, contracts, and other records. Obtain and process monthly utility bills online. Manage tenant work orders and walk-ins (vendors, tenants, prospective tenants). Bookkeeping and Organizational Responsibilities : Process remote bank deposits and upload invoices to Nexus. Provide support with light bookkeeping-related tasks, including utility schedules and payment processing. Skills and Experience : Required : Demonstrated proficiency in Excel (advanced spreadsheet creation and management). Experience with Microsoft Word and familiarity with QuickBooks and Nexus software. Strong attention to detail with excellent prioritization and time-management skills. Preferred : Customer service experience with a focus on tenant / vendor relations. Knowledge of office procedures and basic bookkeeping. Ability to work independently and reliably under minimal supervision.

• Minimum of 2 years of experience in an administrative role, preferably in property management.
• Proficiency in QuickBooks for financial tracking and record management.
• Strong skills in Microsoft Excel for data organization and reporting.
• Familiarity with basic office equipment and general administrative processes.
• Demonstrated ability to manage purchase orders and tenant communications.
• Knowledge of property management practices and tenant improvement procedures.
• Excellent organizational skills and attention to detail.
• Ability to handle tasks independently and maintain high levels of accuracy.