Fellowship Coordinator - Marshall Family Medicine

Graduate Medical Education Program Coordinator

Job Responsibilities :

• Serves as the primary and initial point of contact for faculty, residents / fellows, prospective residents / fellows, various departments, and participating sites on matters related to a Graduate Medical Education (GME) training program with eleven or fewer training positions.
• Collaborates with the residency Program Director and program evaluation committee in the development, dissemination, implementation, and annual review of policies, procedures, learning objectives, curriculum, training modules, assessments, and evaluations.
• Maintains the program's manual of policies and procedures.
• Monitors faculty and trainee compliance with established policies and procedures and maintains related records.
• Maintains accurate and accessible records for education, accreditation, recruitment, credentialing, appropriate board certifications, and reimbursement.
• Implements modifications related to accreditation, credentialing, and certification.
• Collaborates with Program Directors in the preparation of letters of verification of training.
• Maintains and updates schedules to ensure coverage and maintain documentation of trainees' experiences.
• Oversees development, implementation and documentation of educational activities.
• Prepares, updates, and maintains resident, faculty and program evaluations.
• Prepares various reports as required; attends and maintains minutes at meetings.
• Trains faculty, resident / fellows, and staff on the use of software and online databases.
• Represents the program at institutional, participating sites, and national meetings.
• Facilitates and provides guidance, advocacy and support to the residents / fellows in orientation, integration, and education throughout professional transitions related to the residency / fellowship experience.
• Utilizes software to access, manage, and maintain confidential residency applications and associated documents.
• Communicates with prospective residents / fellows via telephone, email and mail to provide information regarding the program's application process, and to distribute recruitment materials and interview decisions.
• Collaborates with the Program Director and selection committee on interview schedules and makes travel arrangements.
• Assists in preparing the GME program budget; processes invoices and reimbursements for program related expenses.
• Performs related duties as required.

Education : High school diploma or equivalent and four years of related experience. Bachelor's degree is preferred and will substitute for the required experience. Experience : Certification with the Training Administrators of Graduate Medical Education (TAGME) is preferred.