Administrative AssistantFuss & O'Neill • Quincy, MA, United States

Administrative Assistant

Fuss & O'Neill • Quincy, MA, United States

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Description

Creativity. Innovation. A desire to effect positive change. That's what it takes to work at Fuss & O'Neill - because that's what we do for the communities in which we work : we create, innovate, and design long-lasting improvements that improve quality of life. Quality of life is also important on the job, so we've prioritized work-life balance by offering flexible / remote work opportunities, part-time benefits, and generous PTO. We believe that each day is an opportunity to support one another, to support our clients, and to support our communities. If you feel the same, then you've found your future.

Fuss & O'Neill is seeking a detail-oriented Administrative Assistant to support our team of engineers, scientists, and planners in our Quincy, MA office. This position plays a key role in keeping our operations running smoothly through a variety of administrative, organizational, and coordination tasks.

Join a collaborative team environment where your organizational skills and initiative will help support meaningful work that improves communities across the region.

Key Responsibilities

Perform general office administration duties, including handling mail, maintaining supplies, and coordinating day-to-day office needs
Format, finalize, and assemble proposals and other documents in Word and PDF formats
Support project teams and leadership with scheduling, document preparation, and communication needs
Assist in maintaining an organized and professional office environment

Skills, Knowledge and Expertise

High school diploma or GED required

Proficiency with MS Office Suite (Outlook, Teams, Word, Excel, PowerPoint)

Strong attention to detail and ability to manage multiple priorities

Experience with Adobe Acrobat and / or Bluebeam preferred

Excellent written and verbal communication skills

Familiarity with VantagePoint or Resource Planning software a plus

Ability to work in the Quincy office 3-4 days per week the option to work remotely 1-2 days per week

This is a hybrid role , offering the best of both worlds-collaborate in-office with a high-performing team and enjoy the flexibility of working remotely part of the week. We're committed to supporting work-life balance while maintaining strong team connection and project delivery.

Why You'll Love Working with Us

Schedule Flexibility : Customize your work schedule to fit your life.

Health & Wellness : Comprehensive health benefits to keep you and your family healthy.

Continuous Learning : Access to online courses, conferences, and learning materials to fuel your professional growth.

Paid Time Off : Take the time you need to recharge with our generous paid time off policy.

Career Advancement : Clear paths for promotions and the opportunity to take on new challenges.

Fun Team Culture : Regular team-building activities, happy hours, and company outings.

Visa sponsorship is NOT available for this position

All offers are contingent upon a successful criminal background check. Fuss & O'Neill, Inc. is proud to be an Affirmative Action / Equal Opportunity Employer. Fuss & O'Neill participates in the Federal e-Verify program.

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About Fuss & O'Neill

Fuss & O'Neill is a civil and environmental engineering firm that provides client-specific, forward-thinking, and holistic solutions. Since 1924, we have made it our mission to improve the built and natural environments in response to our public and private clients' evolving needs.

Our hiring process

Stage 1 : Applied

Stage 2 : Initial Screening

Stage 3 : 1st Interview

Stage 4 : Offer

Stage 5 : Hired

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Administrative Assistant • Quincy, MA, United States