Collections Assistant

Apply for Job Job ID 81106

Location Santa Cruz

Full / Part Time Full Time

Add to Favorite Jobs

JOB POSTING

This position may be considered for partial remote work, subject to the terms of a telecommuting agreement. While telecommuting / remote working, the employee is responsible for ensuring a worksite environment suitable for accomplishing their regular job duties during scheduled hours of work and, if applicable, arranging for dependent care just as they would if they were working in person at a UCSC worksite.

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our website.

• How to Apply
• Troubleshooting
• Tips for Applicants
• FAQ's

INITIAL REVIEW DATE (IRD)

UC Santa Cruz jobs are posted until filled. All application materials submitted by 11 : 59 pm on the IRD will be routed to the hiring team for consideration. NOTE : Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is : 09-25-2025

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

Under the leadership of the Vice Chancellor for Research, the Office of Research has primary responsibility for research policy, planning, and administration of the UC Santa Cruz Research enterprise. The Office of Research (OR) supports the research community through five units : the Office of Sponsored Projects, Research Development, the Office of Research Compliance Administration, the Innovation & Business Engagement Hub, and Office of Research Business & Operations.

This unit supports campus research by ensuring compliance with federal and state requirements, including the Native American Graves Protection and Repatriation Act (NAGPRA), CalNAGPRA, and UC NAGPRA Policy and developing tribal relations for collaborations with UC Santa Cruz partners.

JOB SUMMARY

Under the supervision of the Repatriation and Tribal Collaborations Coordinator, the Collections Assistant provides cataloging support for collections subject to the purview of the Native American Graves Protection and Repatriation Act (NAGPRA), CalNAGPRA, and University of California NAGPRA Policy. This includes scanning of documents, database entry and maintenance, review and understanding of documentation, and detail-oriented organization and document management. The Collections Assistant will assist in addressing UC Office of the President audit requirements, including supporting the Coordinator with campus facilities reviews. As needed, the Collections Assistant will assist with logistical aspects of maintaining the physical collections space, ensuring that UC Santa Cruz NAGPRA- and CalNAGPRA-eligible collections comply with UC Policy and federal curation standards.

APPOINTMENT INFORMATION

Budgeted Salary : $26.29 - $27.38 / hour. Salary commensurate with skills, qualifications and experience.

Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility : Full benefits

Schedule Information :

Employee Classification : Career appointment

Job End Date : 1 year from hire date, with possibility of extension

Work Location : UC Santa Cruz Main Campus

Union Representation : RX Union

Job Code Classification : 009724 (MUSEUM SCI AST)

Travel : Never or Rarely

JOB DUTIES

80% - Collections digitization and organization

20% - Facilities support

REQUIRED QUALIFICATIONS

PREFERRED QUALIFICATIONS

SPECIAL CONDITIONS OF EMPLOYMENT

MISCONDUCT DISCLOSURE REQUIREMENT

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct :

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

NOTICE OF AVAILABILITY

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (the Clery Act), the Annual Security and Fire Safety Report (ASFSR) is available at : https : / / compliance.ucsc.edu / campus-safety-compliance / annual-reports / . This report is published by October 1st of each year and includes current institutional policies and procedures concerning campus safety and security; fire safety and evacuation policies; sexual misconduct and relationship violence reporting and response protocols; and crime and fire statistics for the three previous calendar years. A paper copy of the ASFSR is available upon request by contacting the UCSC Police Department at 114 Carriage House Rd., Santa Cruz, CA 95064, or by calling 831-459-2231 Ext. 1.

EEO / AA

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected categories covered by the UC Anti-Discrimination Policy.

It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.