Executive Assistant for Chief Radio Officer Job at Air1 Radio in Franklin

Overview The Executive Assistant will serve as a key strategic, creative, and administrative resource for the Chief Radio Officer through project management, operational, and administrative duties. This role will also assist with Programming Team-wide duties as assigned. This position independently manages various projects including individual and department projects, delegations, and timelines.

VALUES FIT is top priority. Do our values align with yours? Mission, Beliefs & Values. If so, please read on.

Responsibilities Perform duties of an Executive Assistant 60% of the work week and perform duties of a Radio Programming Coordinator 40% of the work week, with Executive Assistant responsibilities receiving priority.

Handle administrative duties and manage the calendar for the CRO, ensuring time and focus are available for executive-level responsibilities. Anticipate opportunities and needs as much as possible.

Conduct research, collect, and analyze data, and prepare reports and documents, as requested by the CRO.

Effectively and efficiently route and answer questions not requiring CRO’s attention or time.

Assist and coordinate CRO expense reports. Review CRO’s direct reports and expense reports and offer guidance with best practices. This includes leading coordination for Programming, News, and Broadcast Operations Team Pre-Approvals, Approvals, and Department Reporting following K-LOVE guidelines.

Act as the main point of contact for CRO’s director reports, CRO’s teamwide staff, and outside contacts on both internal and external inquiries, appointments, and concerns. Provide outstanding service to each contact, proactively respond to inquiries and concerns; clearly, kindly, and positively communicate solutions with exceptional follow through.

Build relationships with people and teams across the organization to foster collaboration, process improvement and resolve issues including shared meeting planning / agendas with other departments and outside vendors.

Assist and coordinate the CRO’s Director’s budget working with them in Prophix as requested by the CRO. Develop a system and regularly keep CRO updated on each Director’s budget and any issues that come up.

Manage vendor relations per agreed-upon contracts, including review and code invoices to correctly reflect budgets. Additionally, monitor the timeliness of contract reviews, renewals, or cancellations.

Make travel arrangements for CRO and direct reports, noting personal details, providing options, and balancing within the guidelines of the Team Member Handbook.

Serve as the primary administrative resource for the CRO including, but not limited to development of correspondence of both confidential and non-confidential matters, email and voicemail communication, and other general administrative functions as needed. This includes helping to book meetings, document meeting / discussing highlights, coordinate schedules, and handle a variety of meeting logistics as well as booking travel for the CRO, as requested.

Share team coordination, office management, and liaison duties between security, facilities, and property management with EA for VP of Radio for the Franklin Studio / 5th Floor HQBuilding. This includes assisting with team events and training such as team building / retreats, meetings, holiday celebrations, and connection group sign-ups, greeting visitors, giving tours, organizing timing on repairs with facilities, ordering kitchen and office supplies, and arranging for coffee and meals for studio staff during pledge drives and vendor meetings.

Partner with CRO and Human Resources to coordinate hiring of new Team Members including interview set-up and tracking of candidates through the process. Proactively assist with onboarding new Team Members including setting up Appropriate meet and greets, answering questions, and training.

Perform additional Radio Programming Department duties as interest, expertise, qualifications, and time allow, such as calling listeners, recording, editing, and tagging pieces to tell impact stories on how God is using K-LOVE / Air1; coordinating with our DJs, video, and / or social media teams on content creation; involvement in music research; and / or an on-air shift; or other.

Perform other duties as assigned.

Qualifications Bachelor’s degree, or combination of education / training with relevant experience.

Minimum of 5 years of experience working in an executive administrative / project management capacity.

Radio, Media, or TV experience is desired.

Project management experience with a proven ability to plan, organize, lead, and direct projects / events within timelines and budget.

Advanced computer skills in Microsoft Office products (Teams, Word, Excel, PowerPoint, Outlook).

Expertise in Concur, Medius, ADP, Prophix, Tableau, and SharePoint a plus.

Experience monitoring / coordinating contracts and agreements.

Strong written and verbal communication skills. Adept to various working and communication styles.

Ability to effectively multi-task in a fast moving, high change environment.

Highly organized with good follow-through and follow-up. Ability to manage multiple tasks independently and pay attention to details while keeping the big picture in mind.

Ability to work patiently with a highly creative team. Previous work in the radio or music industry would be a plus.

Excellent interpersonal skills with the ability to develop collaborative relationships and partner with others.

Demonstrates mature emotional intelligence, including composure, handling tension / stress appropriately and establishing rapport with others.

Proven experience with solving problems, analyzing issues, and making sound decisions.

Demonstrated ability to represent ministry and executive staff professionally and maintain confidentiality.

Passion to assist others through a long-term administrative and office role.

What can we offer you? Industry leading Medical, Dental & Vision coverage

Short / long term disability and life insurance

Robust 401K with company match

Parental leave with Baby Bonding pay

Generous PTO, holiday and sick pay

Unique company culture that includes exclusive access to concerts, movie premieres, media industry events, and more

Leadership and Career Development Programs

Why work for Educational Media Foundation, K-LOVE / Air1? Educational Media Foundation (EMF) is a nonprofit, multi-platform media company on a mission to draw people closer to Christ. Founded in 1982 in Santa Rosa, CA, with a singular radio station, EMF today owns and operates the nation’s two largest Christian music radio networks (K-LOVE and Air1) with over 1,000 broadcast signals across all 50 states, streaming audio reaching around the world, and a growing family of media ministries including podcasts, books, films, concerts, and events. EMF employs nearly 500 team members between its offices in Nashville, TN, Rocklin, CA, and field locations around the country. You can view our mission and values hereMission, Beliefs & Values.

“As an Equal Opportunity Employer, EMF makes employment decisions based on merit and other legitimate reasons. The Company is committed to a diverse and inclusive work environment and the promotion of equal employment opportunities regardless of protected class, characteristic or status. However, EMF is also a religious non-profit organization where all team members contribute to the Company’s mission of encouraging our audiences “to have a meaningful relationship with Christ.” Therefore, pursuant to the Civil Rights Act of 1964, Section 702 (42 U.S.C. 2000e I(a)), EMF has the right to hire only candidates who agree with the Company’s Statement of Faith. Also, as a religious non-profit organization, the Company is not governed by the CA Fair Employment and Housing Act.”

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