Centralized Staffing & Scheduling Coordinator | St. Rita's Medical Center

Overview

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Scheduled Weekly Hours : 0.01

Work Shift : Days / Nights (United States of America)

This is a PRN position

Primary Function / General Purpose of Position

The Centralized Staffing & Scheduling Coordinator performs all scheduling, staffing, and timekeeping responsibilities for designated work areas within scope. This includes creating and editing schedules to filling open shifts, timecard management, as well as mobilizing staff for daily needs that surface less than 24 hours before the start of a shift (cancellation, flexing, floating, and management of unplanned shift vacancies, as well as daily maintenance of unit / department schedules). This role utilizes an electronic staffing system platform and requires strong communication with multiple stakeholders and leaders.

Essential Job Functions

• Create and edit schedules for nursing departments in the electronic scheduling system following all hospital policies, procedures, and guidelines. Assign specialty roles particular to each unit's operational needs.
• Prepare accurate daily and / or shift work schedules, reflecting forecasted needs in collaboration with nurse managers.
• Approve or deny all schedule requests based on skill mix and unit needs, with communication to unit managers as appropriate.
• Balance and publish schedules at the end of the self-scheduling period to ensure all skill mixes are covered for unit efficiency; determine the vacancy rate for various roles and post incentive shifts in accordance with policy.
• Adjust schedules to accommodate needs by acquiring additional personnel or reducing scheduled staff; contact available staff to meet unit care requirements.
• Within 24 hours of shift time, determine complex department staffing needs and arrange appropriate coverage; communicate to the units.
• Receive sick call notifications and manage unplanned shift vacancies; evaluate market staffing to determine needs for recruiting associates for open shifts, leveraging technology to maximize inpatient resources with minimal fiscal impact.
• Maintain daily maintenance of unit / department schedules within the electronic staffing system; communicate critical or immediate staffing needs to nurse manager or designee.
• Approve or deny all timecard requests with attestations, with communication to unit managers as appropriate.
• Prepare timecards for manager approval (review and clean up exceptions).
• Maintain staffing-related records, files, and reports; distribute reports to appropriate leaders as determined by manager.
• Assist with allocation of agency resources and other duties as assigned pertaining to contract labor.

This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions. Employees may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation.

Qualifications

Associate degree in business, data management, or related field (preferred).

1 year of experience with staffing & scheduling software (required); previous experience in a healthcare setting (preferred).

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See below in the Physical Demands section.

Physical Requirements

Working Conditions

Skills

Miscellaneous

Mercy Health is an equal opportunity employer. As a Mercy Health associate, you're part of a Mission that matters. We support your well-being – personally and professionally. Our benefits are built to grow with you and meet your unique needs, every step of the way.

What we offer

Benefits may vary based on the market and employment status.

Department

Resource Optimization Center (ROC) - St. Rita's

Policy note : Mercy Health is an Equal Opportunity Employer. Applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, protected veteran status, or disability. For an affirmative action policy or statement, contact recruitment@mercy.com. If you require a reasonable accommodation during the employment process, contact The Talent Acquisition Team at recruitment@mercy.com.

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