COURT RECORDS CLERK II

Government Jobs • Norcross, GA, US

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Court Records Clerk II

The City of Norcross is looking for a Full-time Court Records Clerk II. The purpose of this position is to assist with the daily operations of the Municipal Court. The incumbent in this position will assist the Court Administrator and Assistant Court Clerk with the processing and maintenance of municipal court cases. Responsibilities include, but are not limited to processing citations, arrest cases and payments. Maintains working relationships with Police Department.

Essential Duties and Responsibilities :

Processes payments for all court-related matters.
Provides general assistance / customer service to the public regarding court procedures and payment of citations via telephone and / or in person.
Prepares new cases on a daily basis, which will include data entry, file preparation, filing and recording of dispositions.
Research prior years' court cases pertaining to citations and all other court-related matters, including maintaining monthly statistical reports consistent with established court retention information.
Retrieves, examines, and comprehends driver's license, criminal history, vehicle registration, and tag reports pertaining to all citations filed in preparation for court proceedings.
Processes Municipal Court record requests for previous cases for various government agencies, private corporations, attorneys, and the general public.
Prepares various court correspondence including, but not limited to subpoenas, license suspensions, failure to appear letters, and certified letters.
Categorizes, files, and maintains municipal court citations for storage.
Provides support during court sessions.
May assist with processing payments, posting cash receipts to the court docket and computer.
May assist with processing fines and cash bonds then reconcile daily cash receipts as assigned via the court's case management system and the City's financial system.
May assist with preparing various court correspondence, including but not limited to : bench warrants, subpoenas, bind-overs, probation service papers, continuance forms and license suspensions, court session dockets and other proceedings as required.
Assists with ensuring that all citations and accompanying paperwork are ready for court.
Update criminal histories on CCH once cases are adjudicated.

Education and / or Work Experience Requirements :

High School diploma and 5 years of related experience.

An equivalent combination of education and experience is acceptable.

GCIC certification, or ability to obtain certification within 60 days of employment.

Must possess a valid Georgia drivers license (Class C), with a satisfactory driving record.

Additional Duties and Responsibilities :

Assist with training Record Clerk I. Handle any other duties as assigned by management.

Scope and Impact :

Job has recurring work situations involving high degrees of discretion. The need for accuracy and effective utilization of accepted programs and routines is high. Errors in judgment will waste resources and adversely impact performance. Incumbent operates independently but work is verified. Content of work priorities are determined by supervision.

Communications / Customer Contact :

Contacts are typically with co-workers, government employees, attorneys, judges, solicitors, probation service employees, law enforcement officials, and the general public. Contacts are typically to give and exchange information and provide customer service

Competencies :

Must be able to maintain confidentiality of records, data, reports and other information.

Knowledge of the functions, policies and procedures of a Municipal Court.

Knowledge of applicable federal and state laws, and city ordinances.

Skills in oral and written communications and interpersonal relations.

Skill in operating various modern office equipment.

Knowledge of computer programs, including but not limited to Windows programs such as Word, PowerPoint and Excel.

Knowledge of and ability to update CCH (computerized criminal history) dispositions.

Working Conditions :

Frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear clearly.

Occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl.

Occasionally lift and / or move up to 30 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.

The noise level in the work environment is usually low.

EOE / DFW

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Court Clerk • Norcross, GA, US