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Regional Transaction Coordinator

Regional Transaction Coordinator

William Raveis Real EstateDarien, CT, US
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Job Description

Job Description

William Raveis Real Estate, Mortgage & Insurance (WRRE) is the #1 family-owned real estate company in the Northeast and Florida. CEO William Raveis founded the luxury brokerage 50 years ago and has turned it into a multi-billion dollar real estate powerhouse with more than 4,400 talented sales associates across 140 offices. WRRE is the only privately held firm offering the most complete set of best-in-class services : from buying and selling with state-of-the-art marketing tools, to renovating and staging, to mortgage, insurance and closing services.

Summary :

WRRE is seeking a Regional Transaction Coordinator for our team. This role plays a critical role in supporting the sales team in the execution of Residential Real Estate transactions.

Essential Functions :

The role of the RTC is transaction compliance and processing for multiple offices. This position is based in our Darien office, with travel to our New Canaan office.

  • Manage listings, sales, and rentals in Skyslope (transaction management system) for compliance ensuring all data is accurate and up to date.
  • Daily audit of MLS-to-Skyslope to ensure activity for all listing and deals transactions have been entered.
  • Review paperwork in Skyslope and notify agent of any incomplete or missing information / forms.
  • Establish office procedures to ensure that transaction information is received in a timely manner.
  • Assist agents with Skyslope training as needed.
  • Accurate entry of all transactions into Romio (Profit Power commission accounting software); update Business Partners, client info, concessions, commissions, and transaction notes.
  • Bill for Closing Commission Statements - send to agents or attorney’s according to office protocol.
  • Verify selling price, listing / selling percentage and commission are correct and match Romio data.
  • Create ‘team spreadsheets’ for commission payments to be approved by lead ‘Mega’ agent.
  • Request Escrow payouts.
  • Deposit checks into desk scanner and attached to transaction in Skyslope.
  • Communicate with Relocation on necessary transactions.
  • Verification of information entry to Romio : client info, business partners, commission info, check information, co-broke information, notes.
  • Monitor ‘Pending Report’ daily and track closing dates by contacting agents via e-mail or phone.
  • Update Closing Dates in Romio as needed.
  • Month-end review of all closing dates to ensure proper reporting.
  • Request W-9’s from outside brokers.
  • Submit transaction inquiries to Kace (ticketing system) monitored by our Agent Relations Division.
  • Reconcile and post escrow deposits.
  • Monthly reconciliation between Skyslope, MLS and Romio.
  • Work with our Agent Relations Team on escrow and agent payments to ensure all information is correct prior to closing.
  • Attend biquarterly office Sales Meetings.

Knowledge, Skills, and Abilities :

  • Microsoft 365 Suite.
  • Must have a good understanding of the MLS systems, real estate knowledge and communication skills.
  • Strong customer service skills.
  • Ability to prioritize and multitask to meet the shifting demands of central processing.
  • Typing accuracy and speed on computer.

    • Hours of work :

  • NOT a remote position. This role is in office at our Darien location and may include travel to our secondary office. Standard work hours are Monday through Friday from 8 : 30am – 5 : 00pm with regular and predictable attendance.

    • Company Description

    William Raveis Real Estate : A multi-billion-dollar company for real estate, mortgage, and insurance and the nation’s #1 independent family-owned real estate brokerage in the Northeast and Florida according to Real Trends. CEO William Raveis founded the luxury brokerage 50 years ago and has turned it into a real estate powerhouse with more than 4,400 talented sales associates across 140+ offices. WRRE is the only privately held firm offering the most complete set of best-in-class services : from buying and selling with state-of-the-art marketing tools, to renovating and staging, to mortgage, insurance and closing services.

    Company Description

    William Raveis Real Estate : A multi-billion-dollar company for real estate, mortgage, and insurance and the nation’s #1 independent family-owned real estate brokerage in the Northeast and Florida according to Real Trends. CEO William Raveis founded the luxury brokerage 50 years ago and has turned it into a real estate powerhouse with more than 4,400 talented sales associates across 140+ offices. WRRE is the only privately held firm offering the most complete set of best-in-class services : from buying and selling with state-of-the-art marketing tools, to renovating and staging, to mortgage, insurance and closing services.

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    Transaction Coordinator • Darien, CT, US