Legal Assistant

JobotDowners Grove, IL, US

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This Jobot Job is hosted by : Kevin Shilney

Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.

Salary : $60,000 - $80,000 per year

A bit about us :

We are a respected law firm focused on probate, estate planning, business transactions, and civil / commercial litigation. Our culture emphasizes client service, attention to detail, and the smooth coordination of legal work.

The Legal Assistant will support attorneys in all phases of case management and client service. This role involves performing substantive legal and administrative tasks, ensuring that matters proceed efficiently and that clients receive responsive, accurate service.

Why join us?

Office location in Downers Grove, IL
Supportive team culture, opportunities for professional development
Competitive salary and benefits package (health insurance, PTO, continuing education)
Exposure to a broad variety of legal matters and opportunity to grow with the firm

Job Details

Key Responsibilities

Prepare, proofread, format, and file legal documents (motions, pleadings, discovery, contracts, wills, trusts, etc.)

Manage case files and maintain organized, up-to-date records (both paper and electronic)

Conduct legal research, look up statutes, rules, case law, secondary authorities, and provide summaries or citations

Draft correspondence and communications with clients, opposing counsel, courts, and service providers

Coordinate with clients : schedule meetings or calls, gather information, follow up on outstanding items

Assist with court filings, e-filing, and tracking deadlines (statute of limitations, pleading deadlines, hearing dates)

Liaise with opposing counsel, court clerks, process servers, title companies, and other parties as needed

Assist attorneys with preparing for hearings, depositions, trials, closings, and client meetings

Manage billing entries, track time, assist in invoicing and collection follow-up

Perform general administrative duties : answering phones, managing mail, scanning and organizing documents

Help with onboarding new clients (conflicts checks, engagement letters, retainer agreements)

Other ad hoc assignments and special projects as needed

Qualifications

Bachelor’s degree or equivalent experience preferred

Prior experience (2–4 years) working as a legal assistant or in a law firm environment, ideally in probate, litigation, or business / estate planning

Strong understanding of court rules, filing procedures, and legal terminology

Excellent writing, proofreading, and verbal communication skills

Proficiency with legal research tools (Westlaw, Lexis, Fastcase, etc.)

High level of organization, ability to manage multiple projects and prioritize under deadlines

Strong attention to detail and accuracy

Proficiency in Microsoft Office (Word, Excel, Outlook), document management systems, and e-filing platforms

Ability to maintain discretion and confidentiality with sensitive client information

Positive attitude, willingness to assist attorneys and other staff, and a team-oriented mindset

Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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Legal Assistant • Downers Grove, IL, US