Manager, Payroll
POSITION SUMMARY :
The incumbent supervises, manages and assists in the timely processing of Payroll including timecard entering, production of paychecks, and / or remittance advices (direct deposit) for and affiliates for weekly and / or biweekly payrolls, and as required for “on demand”, personal leave cash-out, special checks. The Payroll Manager will assist employees and / or managers with payroll questions or problems and ensures that Payroll Representatives follow-up on missing timecards as necessary. Participates and manages all elements relating to quarterly and year end processing reports and tax filings as necessary, and ensures that balanced, accurate and complete W2’s are filed.
EDUCATION / CERTIFICATION :
- Bachelor of Science or bachelor’s in administration, major in Accounting or Finance, or a related field, or an equivalent combination of work experience and educational background will be considered.
EXPERIENCE :
Must have complete knowledge of payroll procedures, and a minimum of 3 years of payroll processing work experience.Prior supervisory experience is preferred.Experience in using personal computers and software programs in a Microsoft window based environment, specifically basic skills in OUTLOOK and WORD and intermediate skills in EXCEL are required.Experience in Payroll – API Financial Solutions and Oracle system is preferred but not required.COMPETENCIES :
Strong verbal and written communication skill are required as this position requires constant communication with leaders and employees and may upon occasion require the incumbent to perform training sessions for managers and supervisors.Solid math and analytical skills are required to analyze back pay and other complex employee payroll problems that occur.ESSENTIAL DUTIES and RESPONSIBILITIES :
Disclaimer : Job descriptions are not intended, nor should they be construed to be, exhaustive lists of all responsibilities, skills, efforts or working conditions associated with the job. They are intended to be accurate reflections of the principal duties and responsibilities of this position. These responsibilities and competencies listed below may change from time to time.
Manages and assists in processing (weekly and / or biweekly) timecards in an accurate and timely manner; ensures that onsite payroll files are maintained timely and accurately for easy record retrieval.Manages follow-up on missing and / or delinquent timecards to ensure all timecards are processed during payroll cycle, provide reports as requested.Manages process and computation of payroll for current cycle and issuance of paychecks or remittance advices.Handles all paycheck inquiries, issues and problems; determines proper response / course of resolution.Processes, accurately and on a timely basis all manual / special check requests while maintaining proper internal controls.Balances payroll bi-weekly for all entities; prepares related reports for bi weekly review with Director of Accounting and Taxation, advises immediately of any “out of balance” conditions.Manages preparation of annual W2 filings, including preparation, sorting, processing and mailing of W2 forms to employees; prepares balancing reports for review with Director of Accounting and Taxation prior to mailing; ensures annual W2 reporting is timely with Federal (SSA) and State (DRS) agencies.Ensures accurate and complete files for Sovereign Bank for direct deposits and processes positive payroll files weekly, and timely.Meets with IT as necessary relating to reporting requirement changes and / or system upgrades.PIbb27a5a02281-30511-38841001
