Private Estimating Operation Administrator

Job Description

At Sinacola, we are not just another company. We are a 100% employee-owned organization, fostering a strong team atmosphere where everyone shares in the success through our Employee Stock Ownership Plan. If you are seeking a career that combines personal growth, a supportive environment, and the opportunity to make a meaningful impact, we invite you to join our dynamic team.

Private Estimating Operations Administrator Make a meaningful impact by supporting high-stakes private infrastructure bids and helping drive winning proposals.

As a key member of the Private Estimating team, the Private Estimating Operations Administrator plays a critical role in ensuring the success and efficiency of our pursuit of private contracts. This role is responsible for supporting high-volume bid preparation, maintaining proposal compliance, and delivering timely, organized, and accurate administrative services that enable the estimating team to focus on developing competitive, high-quality bids.

Key Responsibilities :

• Manage project documentation including initial setup, coding, contracts, bonding, and insurance documentation, ensuring readiness for proposal submittals and award compliance.
• Support project deadlines and ensure bid readiness.
• Assist with bid setup, prequalification packages, submittals, and tracking of bid outcomes, contributing to lessons learned and strategic adjustments.
• Prepare, track, and manage project change orders and Requests for Proposals (RFPs), enabling efficient scope adjustments and compliance with procurement protocols.
• Independently navigate private agency portals to retrieve project plans, specifications, and addenda critical to the bid process.
• Maintain detailed bid tracking spreadsheets and departmental databases that support performance metrics and bid analytics.
• Provide responsive and flexible support for miscellaneous departmental needs, ensuring no task is overlooked during high-volume bid cycles.

Qualifications & Competencies :

Benefits :

Join our team at Sinacola and become part of a company that is leaving its mark on the world. If you are ready to bring your best self, grow your skills, and make a meaningful contribution, we would love to hear from you.

We are an Equal Opportunity Employer. We are a Drug-Free Workplace. We participate in E-Verify. Applicants must be authorized to work for any employer in the U.S.