AP Clerk

Job Description

Job Description

We are seeking a detail-oriented and reliable Accounts Payable Clerk for our client's finance team. The AP Clerk will be responsible for accurately processing vendor invoices, managing payment cycles, and maintaining financial records in a fast-paced, industrial environment. This role is crucial to supporting smooth operations and maintaining positive vendor relationships.

Key Responsibilities :

Process a high volume of vendor invoices accurately and on time

Match purchase orders, packing slips, and invoices to ensure correct pricing and quantities

Code and enter invoices into the accounting system (ERP)

Prepare and process payments (check runs, ACH, wires) in accordance with company terms

Communicate with vendors to resolve discrepancies, answer payment inquiries, and maintain good relationships

Reconcile vendor statements and ensure all outstanding invoices are accounted for

Assist with month-end close by ensuring all AP transactions are properly recorded

Maintain organized records and support audits as needed

Collaborate with purchasing and operations teams to address invoice or payment issues

Ensure compliance with internal controls and financial policies

Qualifications :

High school diploma or GED required; Associate degree in Accounting or related field preferred

2+ years of accounts payable experience, ideally in a manufacturing, energy, or industrial setting

Strong attention to detail and data accuracy

Experience with ERP / accounting software (e.g., NetSuite, SAP, QuickBooks)

Proficiency in Microsoft Excel and other Office tools

Ability to work independently and manage multiple priorities

Excellent communication and organizational skills