Executive/ Personal AssistantCompany Confidential • Miami, FL, US
Executive / Personal Assistant
Company Confidential • Miami, FL, US
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job_description.job_card.job_descriptionOversee day-to-day household operations, serving as the liaison between executive office team and household staff Coordinate with contractors, service providers, and vendors to ensure flawless property management Manage vehicle fleet, insurance policies, and related logistics Handle confidential correspondence with discretion and professionalism Act as gatekeeper, prioritizing communications and responding on behalf of the principals when appropriate Provide comprehensive administrative support across all personal and professional matters Anticipate needs and resolve challenges before they arise Support special projects with creativity and resourcefulness Maintain work-life balance initiatives that enhance the principals' well-being and productivity 5+ years supporting C-suite executives or high-net-worth individuals in a personal assistant capacity Bachelor's degree preferred Proven track record in high-pressure, confidential environments Discretion Above All : Uncompromising integrity in handling sensitive information Anticipatory Mindset : You see around corners and solve problems before they appear Exceptional Communicator : Polished written and verbal skills that reflect executive-level professionalism Master Multi-tasker : Seamlessly pivot between competing priorities without missing a beat Detail Perfectionist : Nothing falls through the cracks on your watch Advanced proficiency in Microsoft Office Suite Fluency with Apple / Google security systems and smart home technology Comfortable with evolving technology platforms High emotional intelligence and situational awareness "No task too small" mentality with team-player attitude Calm under pressure with solution-oriented approach Available for occasional off-hours support via mobile Competitive Compensation : $95,000 - $110,000 base salary Performance Bonus : Annual bonus plan based on excellence Comprehensive Benefits : Full health insurance coverage Work Environment : Primarily in-office in Miami Beach with flexible remote work as needed Growth & Exposure : Direct access to successful entrepreneurs and real estate leaders
Job Description
Job Description
The Opportunity
The founding principles of a premier real estate investment firm are seeking an exceptional Executive / Personal Assistant to serve as their trusted right hand. This is a rare opportunity to work directly with accomplished leaders in a dynamic environment where your contributions directly impact daily success.
This role offers a unique blend of professional challenge and personal engagement—you'll ensure seamless operations across both business and personal matters. If you thrive in fast-paced environments, have great judgment, and enjoy anticipating needs before they arise, this position offers meaningful impact and significant growth potential.
Key Responsibilities
Strategic Coordination & Calendar Management
- Orchestrate complex personal and professional schedules with precision and foresight
- Manage sophisticated domestic and international travel arrangements, including private aircraft coordination
- Plan and execute high-level dinners, events, and social engagements
Lifestyle & Estate Management
Executive Support & Communication
Proactive Problem-Solving
Qualifications & Requirements
Experience & Education
Essential Qualities
Technical Excellence
Cultural Fit
Compensation and Benefits
How to Apply
This is a confidential search conducted with the utmost discretion. Qualified candidates are invited to submit their resume and a brief cover letter outlining their relevant experience and interest in this position. All applications will be treated with strict confidentiality.
This position requires in-person presence in Miami Beach, Florida, with occasional travel in support of the principals' business and personal needs.
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Personal Assistant • Miami, FL, US
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