Office Administrator - HR and Transportation

Job Description

Office Administrator – Equipment Rental & Mobile Job Site Solutions | San Antonio, TX

Location : Onsite – San Antonio, TX

Salary : $50,000–$60,000

Schedule : Monday–Friday | Flexible 8 : 00 AM – 5 : 00 PM

Employment Type : Full-Time, Direct Hire

Industry : Equipment Rental & Job Site Infrastructure Services

About the Company

Join a leading national provider of equipment rental and mobile job site setup solutions and other essential infrastructure for construction sites and industrial projects across the U.S.

With a strong presence in the San Antonio region and over 500 employees nationwide, the company has built a reputation for reliability, rapid deployment, and customer-focused service in fast-paced environments.

The Opportunity

We’re seeking a proactive, highly organized Office Administrator to lead the day-to-day administrative operations at our San Antonio branch , which supports major commercial and infrastructure projects throughout the region.

This role is perfect for someone who thrives in a field-oriented, fast-moving environment and enjoys blending hands-on administrative leadership with team coordination and compliance support .

Key Responsibilities

• Process payroll and manage employee files in line with company standards
• Lead onboarding and orientation for new hires across field and office roles
• Support recruitment efforts, schedule interviews, and maintain candidate records
• Draft disciplinary documents and assist in terminations in collaboration with HR
• Maintain compliance with safety logs, incident reports, and documentation standards
• Coordinate post-incident protocols, including drug testing and workers’ compensation claims
• Assist with DOT and equipment operator compliance tracking
• Ensure branch office operations run smoothly and align with regional leadership directives
• Act as the main administrative liaison between field teams, corporate HR, and management

What We're Looking For

Must-Haves :

Nice to Have :

Team & Culture

You’ll help oversee operations impacting up to 50 employees, with around 20 direct reports in administrative and support roles. This branch is high-energy and service-driven , requiring a confident leader who can bring structure and clarity to day-to-day operations. You’ll work directly with the Regional Operations Manager and HR Director to drive efficiency and support field teams in real time.

Benefits

Health Insurance (PPO / HMO)

Ready to bring your leadership and organization skills to a company that keeps America’s job sites powered, equipped, and running smoothly? Apply today and be a part of a growing team with a mission to deliver critical services, fast.