Executive & Personal Assistant to CEO

Executive & Personal Assistant

Are you a highly organized, intuitive, and dependable professional who thrives in a fast-paced environment where no two days are the same? Do you take pride in being the steady hand behind a successful executive, balancing both professional priorities and personal responsibilities with discretion, initiative, and grace?

We are looking for an experienced Executive & Personal Assistant to support a busy CEO who manages a demanding schedule involving travel, philanthropic leadership, and family commitments. In this pivotal role, you'll manage everything from calendar coordination and financial reporting to domestic and international travel arrangements and personal task management. You will also support the CEO and his wife in their ongoing service to Catholic charities and nonprofit boards.

If you are detail-driven, solutions-focused, and comfortable operating with a high degree of confidentiality, we invite you to apply.

Key Job Duties

• Prepare and deliver daily reports summarizing completed activities and upcoming tasks
• Actively manage the CEO's calendar and proactively resolve scheduling conflicts or present options to facilitate decision-making
• Provide support for the CEO's personal finances including donations, bill payments, check deposits at the local bank, errands, and phone communications
• Perform all administrative duties necessary to maintain the CEO and Executive Assistant office environment
• Work annually with accountants and investment entities to gather tax preparation materials and assist with information required for audits
• Arrange complex domestic and international travel for both personal and business purposes, including 3 to 5 international and 20 domestic trips annually
• Maintain familiarity with travel policies and vendor relationships , including use of AMEX Centurion services for premium travel coordination

Job Duties

Qualifications / Education

Skills

Insight Investments, Corp. is an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, age, sexual orientation, gender identity, disability, veteran status, or any other protected classification.

Division

Insight Investments