HR Specialist - Leave of Absence

Job Description

Job Description

Description :

The HR Specialist is a key contributor to the Human Resources team, with a primary focus on multistate leave management and regulatory compliance. This role serves as the main point of contact for employees and managers throughout the leave process, ensuring adherence to federal, state, and local regulations as well as company policies. The HR Specialist partners closely with internal teams and external vendors to deliver accurate, timely, and employee-centered support and promoting a positive employee experience.

Additionally, the HR Specialist plays a pivotal role in fostering a positive workplace culture through effective orientation programs and team engagement initiatives. Success in this role requires a passion for process improvement and implementation, with a continuous drive to streamline operations and enhance the efficiency of HR services.

Job Duties and Responsibilities :

Multistate Leave Management :

• Administer, track, and report on all types of employee leaves (FMLA, ADA, etc.) in compliance with federal, state, and local laws.
• Communicates leave status updates to HR Business Partners and key stakeholders.
• Work closely with third-party leave vendors to ensure accurate and timely service delivery.
• Administer employee leave of absence requests, including FMLA, ADA, Injury benefit plan, workers’ compensation, short-term / long-term disability, parental leave, and personal leaves.
• Serve as the subject matter expert and primary contact for employees and managers regarding leave policies, procedures, and status updates.
• Ensure compliance with federal, state, and local leave laws and internal policies.
• Partner with third-party leave and disability administrators to manage claims and resolve escalations.
• Collaborate with Payroll to ensure correct timekeeping, benefits continuation, and pay processing during leaves.
• Support ADA interactive process by coordinating accommodations with employees, managers, and HR Business Partners.
• Provide reporting, analysis, and recommendations on leave trends and compliance risks.
• Assist with audits and ensure proper documentation of leave cases.

Employee Engagement & Support :

Cross-Functional & Backup Support :

Minimum Qualifications :

Physical Requirement :

Working Conditions :

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Requirements :