Office and Events Manager

Office and Events Manager

Oakland, California (Hybrid)

GiveWell is a research organization that identifies and funds cost-effective giving opportunities, focusing on global health and well-being. Our work is funded by tens of thousands of donors who rely on our research to inform their giving. We've grown from directing $1.5 million in 2010 to directing nearly $400 million in 2024.

The role

We're hiring an Office and Events Manager to own the management of our Oakland office, develop and manage in-person events, and support the employee experience. You'll be a member of our People team, reporting to our Head of People.

Why is GiveWell hiring for this position now?

GiveWell's work aims to save and improve the lives of people around the world. We couldn't do that without a high-performing team. It's important that each person on our team is supported, productive, and aligned with GiveWell's goals, and that we create a culture that is inviting for new team members. Our team has grown substantially in the last few years, and we want to invest in improving our in-person events, engagement, team-building, and more. This role, which is an expanded version of our previous Operations Assistant role, will have a tangible impact on our ability to create a high-trust, employee-centric, and inclusive environment. We're excited to welcome someone who's passionate about helping us develop a strong, integrated team!

The job will include the following types of activities :

• Managing our Oakland office , which is our headquarters and host location for semi-annual Visit Weeks. You'll ensure that the Oakland office is in great shape and that it provides a seamless experience to our in-office employees and guests. You'll also manage vendor relationships and support employees working from our smaller coworking spaces in New York City and London, and potentially others as needs arise.
• Planning and managing our in-person events , including location and venue selection, vendor management, travel / logistics coordination, and on-site support. We may also ask you to occasionally support in-person donor events. Our current staff events include :
• Twice-yearly all-staff Visit Weeks at our Oakland office (you'll fully plan these)
• Annual retreats for our Operations, Research, Outreach, and senior leadership teams (you'll lead planning for these, working closely with departmental leadership)
• Several small subteam retreats (you'll provide responsive support for these, but won't be responsible for full planning)
• Building engagement in a remote-first work environment. Approximately 20% of our employees are based in the Bay Area and work from our office at least once per week. We also have around 15 employees who work out of our Brooklyn office and around 5 employees who work out of our London office. The remainder (just over 50% of GiveWell staff) work fully remotely. We'd like you to build team cohesion and social connection in ways that make sense for our team, both by developing new rituals and by managing existing rituals like All-Staff meetings, Brown Bag Lunches (employee-led conversations or discussions around hobbies or interests), and Round Tables (educational discussions focused on our work).
• Recognizing employees. You'll find ways to recognize the positive contributions of our team members, praise and incentivize excellent performance, and celebrate big wins and employee milestones.
• Carrying GiveWell's culture. You'll support a strong culture by modeling transparency, truthseeking, and candid feedback. You're a welcoming presence for all new staff and support them in acclimating to GiveWell throughout their onboarding

About you

We're looking for candidates with three or more years of experience with office management and event planning. Prior experience in employee engagement, in operations, or as an executive assistant is also a plus!

We also think the following characteristics will lead to success in the role. If you'd describe yourself using many of the sentences belowor if your colleagues and friends would describe you that waywe encourage you to submit an application!

Details

Key questions and information

We expect you might want to know the answers to the following questions before you apply.

What is the Oakland office like? We have just over 20 employees in the San Francisco Bay Area, including our CEO, Chief of Staff, General Counsel, Head of Philanthropy, and Head of Business Operations. Most weekdays, 3 to 5 employees work from the office, and on Tuesdays, when we offer a catered lunch, we regularly have 12 to 15 (the person in this role coordinates the lunches). We also host our bi-annual Visit Weeks in the office, which has a capacity of about 40.

What is the in-office requirement for this role? On a typical week, we'd like you to go into the office 3 days (Tuesdays are required). However, from time to time you'll need to be in more frequentlyfor example, to run special events, greet guests, or handle facility needs.

What are the goals of Visit Weeks? For many years, GiveWell has held regular Visit Weeks to bring together staff working in many locations, and we have iterated on them over time. They've been an important part of the GiveWell employee experience as we've increased our remote employee base. Our formal goals for Visit Weeks are to :

We hope this role will help evolve how we approach and think about Visit Weeks, especially as we continue to grow.

What is GiveWell's culture like? GiveWell has a distinct and unique culture that's influenced by our values of maximizing global well-being, transparency, truth-seeking, and emphasizing considerateness. Here are a few examples of our values in action :

What is the hiring process like? Our basic plan for the hiring process is listed below. If you move to step 2, you'll be in touch with a member of our recruiting team who will quickly answer any questions about logistics and timelines.

Please note that we could choose not to move forward at any stage of the process described above, and we do not share individualized evaluative feedback with applicants.

We plan to devote substantial time to reviewing applications, and we will respond to everyone who applies. We'll review applications on a rolling basis, so it's better to apply sooner. If we decide to close the application by a specific deadline, we'll update this page at least one week in advance.

About GiveWell

GiveWell is dedicated to finding and funding outstanding giving opportunities in global health and development, sharing the full details of our analysis with everyone for free. Our giving funds enable donors to contribute to the most impactful and cost-effective programs our researchers identify.

Since 2007, we've directed over $2.6 billion to cost-effective programs and interventions. In the last two years, we've made more than $500 million in grants. GiveWell is one of the world's largest private funders of global development efforts, and we estimate that the funding we've directed will save more than 340,000 lives .

GiveWell is most well-known for recommending a small number of Top Charities , which currently support seasonal malaria chemoprevention , antimalarial nets , vaccine incentivization , and vitamin A supplementation . However, most of our research capacity is devoted to finding cost-effective opportunities outside of those programs.

GiveWell grants have :

We never take for granted that GiveWell's work is good for the world. We make our reasoning public and transparent so others can challenge it (sometimes we even pay people to point out our errors ). We go to unusual lengths to check our assumptions and assess our impact, including funding research and external analysis to address our uncertainties and insisting that our grantees conduct rigorous monitoring and evaluation. We change our minds when the evidence demands it.

Additional information

We don't want to miss candidates that could do great things at GiveWell. Practically, that means a GiveWell staff member reviews every application carefully, considering the whole picture of your background and potential. If you're on the fence about applying because you meet some but not 100% of our preferred qualifications (some studies suggest this hesitation is especially common for women and people of color), we encourage you to apply anyway.

GiveWell is an Equal Employment Opportunity employer by choice. At minimum, this means that we comply with all federal, state, and local EEO and employment laws. Beyond the requirements of those laws, we value our team's diversity in all respects, and we desire to maintain a work environment free of harassment or discriminationwe want our team members to thrive at GiveWell. If you need assistance or an accommodation due to a disability, contact us at careers@givewell.org. We will consider employment for qualified applicants with arrest and conviction records.

By submitting an application, you acknowledge that you have read and consent to GiveWell's Privacy Statement for Applicants . By completing an application exercise, you acknowledge and assent to GiveWell's Work Trial Policy .