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Executive Assistant

Executive Assistant

USA JobsSaint Clair Shores, MI, US
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Executive Assistant

The Executive Assistant provides executive support to the CEO, Board of Directors and Executive management. Serves as the primary point of contact for internal and external contacts on all matters pertaining to the CEO. Handles private and confidential correspondence, records minutes and other assignments. Screens telephone calls, schedules appointments and prepares correspondence.

Essential Duties :

  • Prepare and distribute correspondence for CEO and Executive management
  • Maintain corporate files and proper filing of all correspondence
  • Answer phones and take messages
  • Maintain confidentiality
  • Organize, assemble and upload documents for management and the Board including monthly Board package.
  • Attend monthly Board of Director meetings and transcribe minutes
  • Attend quarterly Audit and Risk Management meetings and transcribe minutes
  • Plan annual stockholder meeting, customer appreciation events, and other corporate events as may arise
  • Assist with employee and Bank events
  • Responsible for accurately maintaining corporate records and minutes
  • Order office supplies for executive management
  • Handle all reservations and registrations for CEO and Executive Team as well as making travel arrangements, hotel reservations, meals and any executive appointments
  • Process expense reports for CEO and Executive Team
  • Schedule and prepare conference rooms for meetings
  • Create and maintain a courteous and professional relationship with co-workers while maintaining timely and prompt daily attendance

Other Duties :

  • Other duties as assigned

    • Required Experience / Skills :

  • Five years related job experience
  • Ability to use discretion when dealing with confidential matters
  • Ability to exercise discretion and independent judgment with respect to matters of significance.
  • Demonstrate proficiency with technology and software and ability to operate standard office equipment for extended periods of time.
  • Excellent communication skills, orally and written
  • Good attention to detail
  • Strong oral and written communication skills
  • Ability to work outside of usual working hours to accommodate meetings

    • Required Education :

  • High school diploma or equivalency (GED)

    • Working Conditions :

  • Office environment with little exposure to physical hazards or conditions
  • Ability to enter data into a computer and work with computer programs : Microsoft Word and Excel
  • Ability to stand and / or sit for long periods of time

    • What Can We Offer You :

  • Working with an energetic team focused on making our customers financially successful!
  • An opportunity to grow your career and do amazing things!
  • Collaborative and energetic work environment
  • Incentive program based on performance
  • Paid Time Off (PTO) and Paid Holidays for Full Time / Part Time Employees
  • Paid time to support your community!
  • Health, Dental, Vision (Full Time Employees)
  • 401K match and Life Insurance (Full Time / Part Time Employee)
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    Executive Assistant • Saint Clair Shores, MI, US