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Office Administrator

Office Administrator

Russell TobinLake Buena Vista, FL, US
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Senior Recruiter at Russell Tobin subsidiary company of Pride Global

Executive Assistant- Office Manager

Hours : 8 : 30 am – 5 : 30 pm, Monday to Friday (Onsite at Lake Buena Vista, FL)

Pay Range : 30.00 / hr.- 35.00 / hr.

Overview

Provide high-level administrative support to department executives, managing complex calendars, travel logistics, and confidential information with discretion. Collaborate closely with other administrative professionals in a team-oriented environment.

Responsibilities

  • Manage executives' calendars, schedule meetings, and coordinate travel arrangements.
  • Prepare and process expense reports, purchase orders, and vendor contracts.
  • Draft and edit correspondence, presentations, and internal communications.
  • Coordinate office and facilities management tasks, including equipment troubleshooting, inventory management, and ergonomic concerns.
  • Support departmental operations such as invoice processing, mailroom services, DocuSign, and notary support.
  • Assist employees with benefits inquiries, payroll issues, ID replacements, and other services.
  • Provide logistical support for remote employees and manage internal shipping needs.

Qualifications

  • 5+ years of administrative or office coordination experience.
  • Strong written and verbal communication skills.
  • Proficient with Microsoft Office, SAP, Concur, SharePoint, and DocuSign.
  • Ability to multitask, prioritize, and maintain professionalism under pressure.
  • High discretion and teamwork mindset.
  • Bachelor's degree or equivalent experience preferred.

    • Preferred

  • Familiarity with company policies and culture.
  • Experience supporting senior leaders or cross-functional teams.

    • Additional Notes

  • Must be proactive, detail-oriented, and an effective team player.
  • This is a collaborative role within an administrative team, not a standalone function.

    • Benefits

    Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

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    Office Administrator • Lake Buena Vista, FL, US