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Office Manager

Office Manager

Hippocratic AIPalo Alto, CA, US
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Office Manager

We are looking for a highly organized and proactive Office Manager to oversee the day-to-day operations of our fast-growing startup. This role is critical in ensuring our office runs smoothly, our people are supported, and our culture continues to thrive. The ideal candidate is a self-starter with prior experience in office management, workspace sourcing, and company culture initiatives.

Key Responsibilities

Office Operations

  • Oversee and manage daily office operations, ensuring smooth functioning across teams.
  • Serve as the main point of contact for office-related inquiries, vendors, and contractors.
  • Manage office supplies, equipment, and facilities maintenance.
  • Develop and implement efficient office processes and systems.

Office Expansion & Real Estate

  • Lead the search and evaluation process for new office spaces to support growth.
  • Manage relationships with brokers, landlords, and service providers.
  • Oversee office moves, build-outs, and lease negotiations in collaboration with leadership and finance.

    • Culture & Events

  • Own and drive company culture initiatives, creating a positive, inclusive, and engaging work environment.
  • Plan and execute company-wide events, offsites, team activities, and celebrations.
  • Partner with People / HR team to foster employee engagement and retention through thoughtful programming.
  • Act as a cultural ambassador and role model, reinforcing our values in everyday operations.

    • People Support

  • Support onboarding logistics for new hires.
  • Partner with People / HR team on onboarding and office initiatives.
  • Handle travel coordination or visitor arrangements when needed.

    • Qualifications

  • 10+ years of office management, workplace operations, or facilities experience (startup experience strongly preferred).
  • Proven experience leading office space searches, lease processes, or expansion projects.
  • Demonstrated ability to plan and deliver company-wide events and cultural initiatives.
  • Strong organizational skills with excellent attention to detail.
  • Exceptional communication and interpersonal skills, with the ability to build trust across all levels of the company.
  • Comfort working in a fast-paced, ever-evolving environment.

    • Be aware of recruitment scams impersonating Hippocratic AI. All recruiting communication will come from hippocraticai.com email addresses. We will never request payment or sensitive personal information during the hiring process. If anything

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    Office Manager • Palo Alto, CA, US