Administrative Assistant

Job Description

Job Description

Company Profile :

Headquartered in Suffolk, VA, we offer turnkey marine and industrial construction solutions across the Hampton Roads Region of Virginia and North Carolina. We served the Hampton Roads area for over 30 years providing high quality, highly responsive construction services to the area’s commercial and industrial operators. The Company has experienced significant growth and demand for its services and expects to continue to grow with the organic expansion of services within the tidewater region.

Position Summary :

The Administrative Services Assistant is responsible for assisting the Project Management, Operations Team and Clerical staff with the day-to-day tasks including but not limited to; ensuring the consistent and efficient flow of business; working as part of the team in a coordinated effort; operating under tight deadlines with precision speed, accuracy and reliability; able to continually adjust priorities to best serve the projects. Reporting directly to the VP of Operations, this role will also assist with efficient execution of operations tasks and the shifting needs of the office.

Key Responsibilities :

• Maintaining communication with vendors, customers, employees and leadership addressing issues in a timely fashion
• Assist with Operations, Project Management and clerical administrative tasks
• Ordering office supplies and materials
• Oversee daily office tasks and operations
• Planning and coordination of companywide employee engagement events, executive meetings
• Coordinate employee badging access and background processing for construction projects
• Oversee recording daily fuel log data
• Oversee the Samsara fleet operations platform

Experience, Qualifications & Education :

Minimum five (5) years of administrative experience required

Minimum five (5) years of accounts payable experience required

High School Diploma or GED required

Excellent verbal and written communication skills

Thorough understanding of the business process, project management and operations

The ability to operate under pressure in a fast-paced environment

Strong problem-solving abilities

Highly developed organizational skills

Pay : $20 - $25 / Hourly - Classification : Regular, Full-Time

Benefits :

401(k)

Dental insurance

Vision Insurance

Health insurance

HSA

Paid time off Work

And more…