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Proposal Coordinator

Proposal Coordinator

Hazen and SawyerBuffalo, NY, US
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Job Description

Job Description

Hazen and Sawyer is seeking a Proposal Coordinator for our one of our Northeast offices.

As part of our Proposal Development team, Proposal Coordinator will guide and facilitate a collaborative process to develop high-quality, competitive proposals for engineering and environmental projects. Working closely with colleagues across disciplines, this position brings together diverse skills and perspectives to ensure each proposal benefits from the strengths of the entire team.

Why Hazen and Sawyer :

  • Founded in 1951 by the son of Allen Hazen (developer of the Hazen-Williams equation), we are an employee-owned company with a singular focus on "all things water."
  • Our work includes planning, design, and oversight of construction of environmental infrastructure – for water, wastewater, and stormwater management.
  • We foster a work environment low on bureaucracy and high in creativity.
  • We recruit talented professionals, provide them with challenging, interesting, and creative assignments, and furnish them with the tools they need to succeed.
  • We currently have over 2,000 employees in 80+ offices throughout the United States, Latin America, Canada, and the UK.
  • A flexible hybrid work schedule supports today's busy professionals.

Key Responsibilities :

  • Coordinate the full proposal lifecycle ( kickoff, content plan, writing / editing, compliance checks, production, and on‑time delivery).
  • Develop and edit resumes, project sheets, narratives, and win‑themes; tailor content to RFP / RFQ requirements.
  • Manage schedules and reviews; track action items and drive accountability across contributors.
  • Ensure compliance and quality (checklists, forms, certifications, formatting, and submission logistics).
  • Create visual / brand‑aligned layouts (Adobe InDesign) and package digital / print deliverables.
  • Maintain marketing libraries (projects, resumes, boilerplate, stats, awards) and capture new content from project teams.

    • Required Qualifications :

  • 5+ years of proposal coordination / marketing experience—AEC or professional services strongly preferred
  • Bachelor’s in Communications, Marketing, English, Journalism, or related field (or equivalent experience)
  • Skills

    • Strong writing, editing, and organizational skills.

  • Understanding of RFP processes and compliance requirements.
  • Ability to manage deadlines in a fast-paced environment.
  • Proficiency in Adobe Creative Suite and MS Word; InDesign experience preferred

    • Preferred Qualifications :

  • MS PowerPoint, Deltek VantagePoint, SharePoint, MS Teams

    • What We Offer :

  • Comprehensive health benefits (medical, dental, vision, and prescription plans)
  • Pre-tax flexible spending plans for medical, dependent care, and transportation
  • Short and long-term disability, and employer paid life insurance
  • Paid holidays, floating holidays, and paid time off (PTO)
  • Employer-contributed 401(k) plan and additional financial planning support
  • Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships
  • Starting pay range for this position depends on skills, experience, education and geographical location
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    Proposal Coordinator • Buffalo, NY, US

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