Payment Systems Specialist

About Us

PLEASE NOTE : This is a Hybrid position located in Westborough MA. The job will require to train on-site and to work 3 days on-site in Westborough, MA.

Overview

The Payment Systems Specialist supports several of the Bank's critical functions and is required to work in a fast-paced environment processing high-risk transactions at a high volume and dollar amount. The Payment Systems Specialist is a key role focused on providing exceptional service to consumer and business customers through direct customer contact, administrative activities, and transaction processing related to electronic funds transfers. The Payment Systems Specialist is expected to be highly proficient in resolving problems, aid in the resolution of complicated customer issues, understand and explain various digital payment systems and services (included but not limited to ATM Network, ACH, Wire Transfers, Internal Transfers), identify customer needs, and recommend appropriate solutions. Serves as a subject matter expert providing internal support for other customer-facing areas such as Community Banking and Cash Management, as well as customer support areas including Loan Servicing and Payment Systems. Performs any functions, within scope of authority and expertise, to provide the highest level of service and responsiveness to customers and co-workers.

Responsibilities

• Effectively communicate and assist internal and external customers in a professional manner, identify their needs, provide information, and resolve complex issues via telephone and electronic means in a fast-paced environment that requires accuracy, multi-tasking, and strong attention to detail.
• Manage time and priorities effectively, while being mindful of tasks assigned to teammates and availability of resources, in order to meet department SLAs.
• Navigate multiple computer applications while simultaneously interacting with customers and / or completing administrative activities.
• Report system issues in a timely manner to ensure resources are assigned and to minimize negative customer impact.
• Meet stated expectations for all call related statistics including, but not limited to, Answer Rate, Call Monitors and Ready status.
• Identify and report confirmed or suspected fraud occurrences. Maintain awareness of fraud engineering threats and ways to protect customers and the Bank.
• Protect customer information by following department and Bank Information Security Policies and Procedures. Comply with all applicable regulatory, Bank, and department practices and procedures.
• Process all tasks related to the movement of incoming and outgoing ACH and wire files. Ensure accurate movement of files across multiple systems necessary for proper completion and processing.
• Review all unposted ACH items to determine if item can be posted. Research account details and contact other departments as needed.
• Process all tasks related to establishing new ACH Originators, Wire Transfer Agreements, and Positive Pay including any modifications to existing records. Review forms for completeness and validate the requestor's authority by reviewing supporting documentation. Accurately perform system maintenance.
• Act on all wire transfer requests received. Verify identity of initiator (including proper signatures), confirm wire details, and accurately enter wire details into wire transfer system.
• Verify all wire details have been entered accurately into the wire transfer system by comparing the information from the source document.
• Ensure all ACH and wire activity balances at end of day.
• Ensure death notifications & reclamations received are processed timely. Perform necessary research to identify and accurately return the specified payments. Place lockout flags on accounts when needed, and send customer correspondence.
• Establish new pre-authorized internal & external transfers and perform maintenance on existing transfers when needed.
• Process all transactions accurately to customer accounts and the general ledger.
• Refer sales opportunities to other departments or bank affiliates in support of established objectives.
• Identify and recommend process improvements and ways to increase efficiencies.
• Represent the Bank through active participation in community and industry organizations and events and promote the business interest of the Bank.
• Perform related and unrelated duties as may be required.

Requirements

Education

Work Experience

Additional Requirements

EEO Statement

Middlesex Savings Bank is an Equal Opportunity Employer / protected Veterans / Individuals with Disabilities