Payroll Specialist

Job Description

Job Description

About the Role

We’re seeking a detail-oriented Accounts Payable Specialist to join our client’s nonprofit organization. This is a hands-on position supporting the accounting team. The ideal candidate will have strong accounts payable experience, excellent organizational skills, and the ability to manage multiple tasks with accuracy and efficiency.

You’ll work closely with the Payroll Supervisor and CFO, handling day-to-day AP functions and ensuring all invoices, reconciliations, and approvals are completed timely and accurately.

Responsibilities

• Process 20–30 invoices weekly, ensuring proper coding, allocations, and approvals through workflow systems.
• Perform vendor reconciliations and resolve payment discrepancies promptly.
• Process credit card statements and match supporting documentation.
• Manage invoice approvals, data entry, and payment processing.
• Assist with maintaining accurate AP records and documentation for audit readiness.
• Collaborate with accounting and program staff to ensure compliance with internal controls and grant guidelines.
• Participate in virtual interviews and complete a brief logic / skills assessment as part of the selection process.
• Strong knowledge of Accounts Payable processes (invoice entry, coding, payment runs, approvals).
• Experience reconciling vendor accounts and managing credit card statements.
• Proficiency in MIP Fund Accounting, QuickBooks, or similar ERP systems.
• Strong Excel skills and ability to learn internal workflow systems quickly.
• Excellent attention to detail, accuracy, and time management.
• Strong communication and professionalism when engaging with internal staff and vendors.