Workplace Experience Coordinator

Workplace Experience Coordinator

Thales people architect identity management and data protection solutions at the heart of digital security. Business and governments rely on us to bring trust to the billions of digital interactions they have with people. Our technologies and services help banks exchange funds, people cross borders, energy become smarter and much more. More than 30,000 organizations already rely on us to verify the identities of people and things, grant access to digital services, analyze vast quantities of information and encrypt data to make the connected world more secure.

As the Workplace Experience Coordinator, you serve as the frontline representative of the office, ensuring a seamless and professional experience for employees, visitors, and stakeholders. Your role spans office services, facilities management, lease administration support, reporting, HSE compliance, and event planning. You are responsible for managing daily operations of the workplace, coordinating with landlords, vendors, and employees, while ensuring operational efficiency and compliance.

Office Services & Administration

• Greet and register guests via site security portal.
• Book training rooms and manage daily employee requests.
• Onsite presence required
• Coordinate meetings, travel, events, catering, purchases, and expense submissions.
• Manage office and pantry supplies; oversee shipping and receiving.
• Handle procurement, vendor setup, contracts, and purchase requisitions.

Site Management and Lease Administration

Health, Safety & Environment (HSE) :

Event Planning :

Employee Experience & Community Building

Leadership Engagement

Minimum Qualifications

Knowledge of HSE standards and experience coordinating site safety compliance is a plus.

If you're excited about working with Thales, but not meeting the requirements for this position, we encourage you to join our Talent Community!

This position will require successfully completing a post-offer background check. Qualified candidates with [a] criminal history will be considered and are not automatically disqualified, consistent with federal law, state law, and local ordinances.

We are an equal opportunity employer, including disability and veteran status. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you need an accommodation or assistance in order to apply for a position with Thales, please contact us at talentacquisition@us.thalesgroup.com.

Thales provides an extensive benefits program for all full-time employees working 30 or more hours per week and their eligible dependents, including the following :