Administrative Assistant Sr

Administrative Assistant Sr

Our Strategic and Missile Defense Systems team in Huntsville, Alabama is seeking a Senior Administrative Assistant to support the Long Range Hypersonic Weapon (LRHW) Program Manager (PM) / Director and organization. In this dynamic role you will coordinate with other administrative assistants for coverage of shared responsibilities and projects and you may be asked to flex time to support executives as needed. Some of your primary responsibilities in this role will include :

• Administrative support
• Calendar management and maintenance
• Account for commitments made by the manager during meetings and plan for staff implementation
• Arrange for staff members to represent the PM at conferences and meetings
• Evaluate manager's schedule and establishes appointment priorities to include rescheduling or refusing appointments or invitations
• Ensure that requests for action or information are relayed to the appropriate staff members as needed
• Maintain and oversee administrative files and business continuity files
• Answer and screen phone calls and respond to emails
• Maintain PM files including telephone lists, address lists, correspondence, calendars, etc.
• Prepare documents and presentations. Perform RSVPs, and coordinate appointments for executives
• Maintain daily awareness of location / contact numbers for members of assigned employees if offsite
• Coordinate and request graphics development, printing services and IT services
• Contribute to planning and execution of employee morale and engagement events and employee event communications
• Participate in planning community engagement / volunteer events
• Visitor coordination and reception
• Help coordinate visits to the facility for people planning to visit assigned Executives, to include proficiency with Lockheed Martin visit management systems
• Ensure visitors are escorted to and from the Executive Area / meeting location
• Assist visitor with maps, directions, hotel accommodations, local amenities, and internal resources
• Provide visitors with local instructions and resource requirements
• Executive conference room calendars and meeting coordination
• Ensure Executive Conference Rooms are equipped appropriately and properly arranged for all PM meetings
• Coordinate, prioritize, and maintain rooms to ensure availability for facility leadership
• Coordinate with meeting sponsors for meals / refreshments when required
• Complete (for approval) and submit expense reports and requests for payment for refreshments / meals
• Issue meeting notices using Microsoft Outlook
• Set up meetings, Teams Meetings, Conference Calls and VTCs in the appropriate locations and ensure they are connected prior to start time
• Executive travel
• Coordinate and arrange travel (in-country and overseas) using the LM travel system for reservations
• Submit approved expense reports upon completion of travel and file documentation
• Prepare receipt packages for reconciliation of Corporate credit card account statements (if requested)
• Some travel required
• Other duties as assigned

Desired skills :

Other important information :

By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.

Ability to work remotely :

Onsite Full-time : The work associated with this position will be performed onsite at a designated Lockheed Martin facility.

Work Schedule Information :

Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.

Work Schedule :

9x80 every other Friday off

Security Clearance Information :

This position requires a government security clearance, you must be a US Citizen for consideration.

Security Clearance : Secret

LMCareers Business Unit :

SPACE

Program : LRHW

Department :

M6M1A00 : Theater Strike Weapon Systems

Job Class : Program Management

Job Category : Hourly / Non-Exempt

City, State : Huntsville-AL

City : Huntsville

Zip : 35805

Virtual : yes

Relocation / Housing Stipend Available :

No

Req Type : Full-Time

Direct / Indirect : Direct

At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work. With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility. If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs, and apply for roles that align with your qualifications.

Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics. The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.

Pay Rate : The annual base salary range for this position in California and New York (excluding most major metropolitan areas), Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, Vermont, Washington or Washington DC is $51,100 - $90,045. For states not referenced above, the salary range for this position will reflect the candidate's final work location. Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education / training, key skills as well as market and business considerations when extending an offer. Benefits offered : Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays. (Washington state applicants only) Non-represented full-time employees : accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.

Pay Rate : The annual base salary range for this position in most major metropolitan areas in California and New York is $58,700 - $97,865. For states not referenced above, the salary range for this position will reflect the candidate's final work location. Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and