Office Manager (Philadelphia)

Overview

Corten is recruiting a Chief of Staff to support the Firm administratively, operationally, and relative to marketing and communications. This individual will be responsible for overseeing the office environment, organizing special events, monitoring IT needs, assisting with human resource and compliance initiatives, maintaining databases and coordinating the Managing Partners and COOs calendar and travel. The Chief of Staff will serve a key role in our entrepreneurial, real estate investment company, working directly with senior management and ensuring that the Firm has all necessary resources to operate efficiently.

Duties & Responsibilities

• Collaborate with the administrative and investment teams seamlessly to ensure their functions are well supported
• Liaise with Cortens affiliates, outsourced service providers (human resource, IT / cybersecurity, compliance and PR), suppliers / vendors, landlord and investors / customers as required by Managing Partner and COO
• Monitor office inventory and furniture / IT needs, order supplies and other materials manage periodical subscriptions
• Execute mass mailings, coordinate meeting and conference call participation
• Plan and manage special events for staff, operating partners and investors - handle travel, entertainment and RSVPs
• Assist with the compilation of human resource, IT / cybersecurity and compliance data / reports
• Generate research and complete special projects as needed
• Maintain records and manage files (hard copy and network)
• Maintain confidentiality of all Firm and personal information

Qualifications

Education & Experience