Purchasing Coordinator

Position Summary :

The Purchasing Coordinator is responsible for managing procurement activities to ensure timely and cost-effective acquisition of materials, equipment, and subcontractor services for construction projects. This role supports the project management and estimating teams by coordinating with vendors, negotiating pricing, tracking orders, and maintaining accurate purchasing records.

Key Responsibilities :

Source, evaluate, and purchase construction materials, equipment, and supplies in alignment with project budgets and schedules.

Solicit bids and negotiate pricing, terms, and delivery with suppliers and subcontractors to ensure optimal cost and quality.

Prepare and issue purchase orders and subcontract agreements in accordance with company policies.

Collaborate with Project Managers, Superintendents, and Estimators to forecast material needs and verify specifications.

Track and manage order status, delivery timelines, and backorders to prevent jobsite delays.

Maintain and update vendor and supplier databases, ensuring current pricing and performance history.

Review and reconcile invoices with purchase orders and packing slips; resolve discrepancies with Accounting and vendors.

Support budget monitoring and cost control by maintaining accurate purchasing logs and reports.

Ensure compliance with safety standards, company policies, and procurement best practices.

Assist with inventory management and coordination of material deliveries to multiple job sites.

Qualifications :

Associate’s or Bachelor’s degree in Business, Supply Chain Management, Construction Management, or related field preferred.

2+ years of purchasing or procurement experience in the construction industry required.

Strong knowledge of construction materials, equipment, and vendor processes.

Excellent communication and negotiation skills.

Proficiency in Microsoft Office Suite; experience with construction management or ERP software (e.g., Procore, Viewpoint, Sage, or Buildertrend) is a plus.

Strong organizational skills and attention to detail in a fast-paced environment.

Ability to work collaboratively with project teams and vendors to meet deadlines and project goals.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.