Executive Administrative Coordinator - Specific Locations

The opportunity

As an Executive Administrative Coordinator, you will provide high-level, functionally specialized administrative, project and operational support to multiple executives of the firm who hold designated leadership positions. You will be closely aligned and integrated with the operations, strategies and business objectives of senior leaders with visibility across their network. You will proactively identify the needs and challenges of the executive, identifying effective solutions and ensuring that all necessary preparations and support are in place to enable the executive's success. You will track, coordinate and execute on confidential projects, applying judgment and selecting methods for meeting objectives. As a representative of the executive leaders, you will foster sophisticated relationships and interact with internal and external clients and stakeholders.

Your key responsibilities

Manage daily execution of administrative services for eligible partners, principals, managing directors and directors

Apply specialized knowledge of service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives

Apply an in-depth understanding of the key drivers affecting the leader's role and business priorities to administrative and project coordination

Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity

Build and foster relationships with internal and external business leaders and stakeholders and their administrative staff to support business objectives

Protect confidential / proprietary information and manage data and records securely

Demonstrate high level firm / service line knowledge of QRM policies

Independently compose, format and edit non-technical business documents in conjunction with leader executives and appropriate internal communications professionals

Liaise with service line and core business service personnel to track and coordinate executive work / projects; manage information and respond to requests accurately and promptly

Compile, review and analyze markets and budget reports to create tracking reports, identify action items, coordinate follow up and prepare meeting materials

Anticipate and apply knowledge of leaders' priorities to manage complex and constantly changing calendars

Coordinate domestic / international travel, internal and external events, meetings and conferences within scope leveraging appropriate resources

Skills and attributes for success

Complex problem solving within realm of role responsibilities, using strong analytical, organizational and research skills

Independent decision maker exercising discretion / judgment

Assimilate unfamiliar issues rapidly

Proactively escalate identified or potential issues

Ability to communicate effectively and professionally with all levels including senior leaders with sensitivity to matters that require diplomacy

Navigate organizational structures, changing environments and sensitive relationships

Prioritize and perform multiple tasks simultaneously

Advanced skills in MS Word, Excel, PowerPoint, Teams, SharePoint and Outlook

Work independently

To qualify for the role, you must have

BA / BS degree or relevant experience

8-10 plus years of experience

Typically, no less than 5 - 7 years relevant experience

Flexible for overtime as required. Vacation dependent on business needs and cycles.

Work primarily onsite in the EY office, client or meeting site as determined.

Must be flexible to travel

Ideally, you'll also have

5+ yrs. exp supporting senior leadership level executives in large organization or firm

Project coordination experience

What we offer you

At EY, we'll develop you with future-focused skills and equip you with world-class experiences. We'll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more .

We offer a comprehensive compensation and benefits package where you'll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $64,200 to $116,400. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is $77,000 to $132,300. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.

Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year.

Under our flexible vacation policy, you'll decide how much vacation time you need based on your own personal circumstances. You'll also be granted time off for designated EY Paid Holidays, Winter / Summer breaks, Personal / Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.

Are you ready to shape your future with confidence? Apply today.

EY accepts applications for this position on an on-going basis.

For those living in California, please click here for additional information.

EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities.

EY | Building a better working world

EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.

Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.

EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.

EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity / expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law.

EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY's Talent Shared Services Team (TSS) or email the TSS at ssc.customersupport@ey.com.

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