Administrative Assistant

Job Description

Job Description

The position is located in Sells, AZ.

Position Summary :

Under general supervision, performs a variety of routine clerical and administrative support duties.

The work is normally reviewed upon completion, with occasional spot checks while in process, to ensure accuracy, timeliness and conformance to established standards; major work tasks are covered by instructions or procedures and unusual situations are referred to a supervisor.

Essential Duties and Responsibilities :

• Creates correspondence, reports, minutes, agendas, or memos from drafts, recordings or verbal instruction.
• Photocopies, collates, and distributes documents.
• Prepares outgoing correspondence, including emails, faxes, and memos. Creates spreadsheets and enters information into databases to meet reporting requirements.
• Maintains inventory of office supplies and equipment; performs minor maintenance and repairs; arranges for equipment maintenance and repair.
• Receives, logs, sorts and distributes incoming and outgoing correspondence.
• Performs receptionist duties; greets and directs visitors; takes and conveys phone messages; provides information in response to requests from other employees and the public.
• Reviews and verifies forms for completeness in accordance with established policies and procedures.
• Maintains individual and departmental calendars and appointments; coordinates and arranges meetings.
• Obtains travel information as required; makes travel arrangements according to established policies and procedures; prepares required documents and submits for approval.
• Performs other job related duties as assigned and contributes to a team effort.

Knowledge, Skills, and Abilities :

Minimum Qualifications :

High School Diploma or General Education Diploma and two years' work experience in the clerical field, or an equivalent combination of training, education, and work experience, which demonstrates the ability to perform the duties of this position.

Licenses, Certifications, Special Requirements :