Receptionist

Receptionist

We are looking for a detail-oriented Receptionist to join our team on a contract basis in Arlington, Virginia. This role is pivotal in ensuring smooth daily operations by managing front desk activities and providing excellent customer service. The ideal candidate will have a proactive attitude, strong organizational skills, and the ability to handle multiple tasks efficiently.

Responsibilities :

Manage a multi-line phone system, directing calls to the appropriate departments or personnel.

Greet and assist visitors, ensuring a welcoming and organized environment.

Handle email correspondence, responding promptly and accurately to inquiries.

Perform data entry tasks with precision and attention to detail.

Organize and maintain files, ensuring easy accessibility and proper documentation.

Schedule appointments and coordinate meeting arrangements as needed.

Utilize Microsoft Excel, Word, and Outlook to complete administrative tasks efficiently.

Support the team with ad hoc duties, contributing to the overall functionality of the office.

Ensure the reception area remains organized and presentable at all times.

Requirements :

Proficiency in managing multi-line phone systems.

Demonstrated experience in providing exceptional customer service.

Strong skills in data entry with a focus on accuracy.

Ability to manage email correspondence professionally and efficiently.

Solid interpersonal skills to interact effectively with clients and team members.

Competency in Microsoft Excel, Word, and Outlook.

Organizational abilities to maintain orderly files and schedules.

Capability to multitask and prioritize responsibilities in a fast-paced environment.