Administrative Assistant

Job Description

The hours for this role at 10 : 30am - 7pm. MUST be okay with this schedule. This is also a long-term temporary role with potential to turn permanent.

We're looking for a proactive and detail-oriented Administrative Assistant! This role supports Project Managers in organizing, tracking, and delivering roofing projects of all sizes. The ideal candidate thrives in a fast-paced environment, enjoys problem-solving, and keeps projects running smoothly from start to finish.

Key Responsibilities

• Support Project Managers with proposals, bids, and project schedules
• Prepare and maintain accurate documentation, contracts, and forms
• Track milestones, deliverables, and deadlines using scheduling tools
• Review and verify subcontractor and vendor quotes
• Maintain detailed notes and photo documentation throughout each project
• Prepare closeout packages, including warranties, O&M manuals, and final photos
• Create and send estimates, work orders, change orders, and invoices
• Keep customer and project databases updated and organized
• Answer phones, schedule estimates, and assist with general office coordination
• Provide support for roofing / solar coordination when needed

Qualifications

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.