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Contracts Administrator (Anaheim)

pacsunAnaheim, CA, United States

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Contracts Administrator

Join the Pacsun Community

Co-created in Los Angeles, Pacsun inspires the next generation of youth, building community at the intersection of fashion, music, art and sport. Pacsun is a leading lifestyle brand offering an exclusive collection of the most relevant brands and styles such as adidas, Brandy Melville, Essentials Fear of God, our own brands, and many more.

Our Pacsun community believes in and understands the importance of using our voice, platform, and resources to inspire and bring about positive development. Through our PacCares program, we are committed to our responsibility in using our platform to drive change and take action on the issues important to our community. Join the Pacsun Community.

This position is responsible for administering Pacific Sunwear's corporate contracts and risk management functions. This position will rely on experience and judgment to plan and accomplish transaction-related objectives and will work under general supervision.

A day in the life, what you'll be doing :

Performs day-to-day contract administration and support of the legal team
Acts as the point person to assist internal stakeholders and legal team in using the company's contract management system (ICERTIS)
Reviews and processes incoming legal department invoices (via the SYMBEO system), works with the company outside bill review service and processes invoice adjustments
Supports the Company's risk management and insurance function, including coordination of the annual renewal applications, financing arrangements and claim investigation and response; attends monthly meetings with outside insurance brokers and carriers as needed
Works with internal stakeholders to provide requirements for financial audits
Supports the tracking of Company litigation and management of Legal Holds
Acts as point person with Legal vendors, including Docusign, Corsearch and DocJuris
Reviews and supports responses to legal mail, subpoenas and service of process
Maintains calendaring system for legal deadlines of the company
Works with internal stakeholders (InfoSec, Privacy and Business) on compliance with Privacy-related initiatives of the Company
Assists with production of intellectual property / legal compliance presentations
Assists Company with internal clearance of proposed brands using software tools
Assists with drafting cease and desist letters
Provides administrative support to other functional areas of the Company, as needed.
Performs other related duties as assigned

What it takes to Join :

Minimum 5 years of experience providing legal support within a fast paced, entrepreneurial yet corporate legal.

Must have demonstrated experience with ICERTIS Contract Management System

Must be able to quickly and efficiently understand, prioritize, organize and execute day to day tasks, along with project-related deliverables, with minimal guidance, and attention to detail and awareness of critical deadlines.

Must have strong communication skills both verbal and written

Must exhibit the ability and desire to be proactive, customer-focused, confidential, ethical, reliable, accountable, accurate, flexible and able to work as a team player in an ambiguous environment.

Must be proficient in Office365 and MS Office (Word, Excel and PowerPoint)

Experience with Artificial Intelligence software and tools to conduct first-pass review and redline of contracts is strongly desired

Experience with SYMBEO, Convercent, Corsearch strongly preferred

Salary Range : $75,876-$84,433

Pac Perks :

Dog friendly office environment

On-site Cafe

On-site Gym

$1,000 referral incentive program

Generous associate discount of 30-50% off merchandise online and in-stores Competitive long term and short-term incentive program

Immediate 100% vested 401K contributions and employer match

Calm Premium access for all employees

Employee perks throughout the year

Physical Requirements :

While performing the duties of this job, the associate is regularly required to talk or hear. The associate is frequently required to sit; stand; walk; use hands to finger, handle or feel; as well as reach with hands and arms.

Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus.

Ability to work in open environment with fluctuating temperatures and standard lighting.

Ability to work on computer and mobile phone for multiple hours; with frequent interruptions.

Required to travel in elevator or stairwells to attend meetings and engage with associates on multiple floors throughout building.

Hotel, Airplane, and Car Travel may be required.

Position Type / Expected Hours of Work :

This is a full-time position. As a National Retailer, occasional evening and / or weekend work may be required during periods of high volume. This role operates in a professional office environment and routinely uses standard office equipment.

Other Considerations :

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the associate for this job. Duties, responsibilities and activities may change at any time with or without notice. Reasonable accommodation may be made to qualified individuals with disabilities to enable them to perform the essential functions of the role.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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