Office Services Assistant

Office Services Assistant

The Office Services Assistant performs a wide variety of facilities, hospitality, and administrative tasks, which includes providing a high level of customer service and support, while consistently producing an excellent work product.

Hospitality

• Scheduling and monitoring conference room scheduling software
• Conference room set up and clean up, including monitoring conference room schedule and maintaining a schedule of all internal and external meetings
• Assist Administrative Manager with catering orders and set up of the same.
• Monitor kitchen and catering equipment and coordinate maintenance and service calls.
• Monitor inventory of supplies for kitchen and pantries and place order requests.
• Stock, organize, and maintain catering kitchen, coffee bars and gathering areas.
• Assist with catering deliveries and logistics (i.e. last minute lunch pick-ups within walking distance, etc.); retrieval and deliveries to vehicles as needed.
• Assist with internal and external in-person event preparation.
• Oversee and maintain conference room / center appearance.

Facilities

Office Services

Qualifications

Required Skills

Education, Certifications, and / or Experience

Hours

Core hours are Monday through Friday, 7 : 00 a.m. to 4 : 30 p.m., including lunch hour, with flexibility for overtime as needed.

The annualized salary range for this position is $45,000 to $52,000 depending on the candidate's overall experience and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus. In addition, full time employees as well as some part time employees, will be eligible for the firm's fringe benefits as they currently exist.

Hogan Lovells is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected Veteran status, or other factors protected by law.

Hogan Lovells complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact our Benefits Department at LeaveofAbsence_US@hoganlovells.com.