Financial Support Coordinator I

Job Description

Job Description

Department : Finance

Nature of Work

Title : Financial Support Coordinator I

The Financial Support Coordinator I is directed under the supervision of and serves as the Administrative Assistant to the Controller. In exercising the duties, the Financial Support Coordinator I is responsible for a variety of administrative, clerical, and financial duties, as well as providing short-term financial support to departments within the City of Gary. This individual must be detail-oriented, able to prioritize assignments, critical think critically to resolve issues, and work independently or as a team member when needed.

Principal Functions

Assist departments with short-term emergency financial support within the City as assigned by the Controller

• Train other city departmental staff in certain financial operations
• Make recommendations to the Controller or Deputy Controller for efficiency and accuracy regarding work assignments
• Collect, research, and compile information on projects or public information inquiries
• Process all finance departments' invoices, claims, and purchase orders. Except for utility services invoices.
• Maintain service records and calculate bi-weekly timesheets, and record leave from office on the office electronic calendar.
• Assist new employees with Internal Controls training.
• Prepare correspondence, interoffice memorandums, and related paperwork
• Greet a variety of callers or visitors in a professional manner to ascertain the purpose of their visit, and refer them to the proper person to meet their needs
• Knowledge, Abilities, and Skills Required :

Comprehensive knowledge and operations of office terminology, procedures, and equipment.

Strong PC skills using spreadsheets, Word, and accounting software.