Administrative & Contracts Support Specialist

Job Description

Job Description

Salary : $27.88 $36.06 Hourly DOE

Are you a detail-oriented organizer who thrives on keeping complex programs running smoothly? Join PEMCCO as an Administrative & Contracts Support Specialist, where youll provide essential administrative, contractual, and documentation support to our Program Management Office. In this role, youll ensure contractual, procurement, and financial records are accurate, compliant, and audit-ready, while serving as the central hub for document control, correspondence tracking, and task coordination. Your work will connect project controls, finance, and compliance teams, helping maintain efficient, transparent, and accountable program operations.

PEMCCO, Inc. is an Information Technology and Information Management (IT / IM) services firm. We assist our customers in maximizing existing and emerging technologies to achieve their desired business productivity objectives. Living the Culture and Making It Happen is the motto we live by. We Live the Culture by carrying out the tenets of our Core Values of Loyalty, Integrity, and Commitment to our Customers and Employees every day. We Make It Happen by following Smart Organization Healthy Organization (SOHO) principles for internal and external communications and the successful execution of projects.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Essential Functions

• Maintain the PMOs document-control and records-management systems, ensuring version control and accessibility for all project correspondence.
• Assist in preparing procurement packages, task orders, and contract modifications in coordination with project controls and legal teams.
• Track contract deliverables, submittals, and deadlines to ensure on-time compliance.
• Support invoice preparation, cost documentation, and funding-draw submittals consistent with 2 CFR Part 200 and FTA grant-management requirements.
• Compile data for reports, meeting minutes, and performance dashboards; proof and format executive documents.
• Manage logistics for meetings, schedules, and internal communications.
• Coordinate onboarding documentation, timesheet tracking, and training compliance for PMO staff.
• Serve as liaison between PMO leadership, subcontractors, and agency administrative staff.

Competencies

Required Qualifications

Preferred Qualifications

Benefits

Compensation

$27.88 $36.06 hourly, depending on experience, ability, and capability.

PEMCCO, Inc. is an equal-opportunity employer. The Company does not discriminate based on race, color, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability, genetic information, military or veteran status, pregnancy, childbirth, and related medical conditions, or any other characteristics protected by applicable federal, state, or local law.