ADMINISTRATIVE COORDINATOR II

About us

At

Cooper University Health Care

, our commitment to providing extraordinary health care begins with our team. Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies and research protocols. We have a commitment to our employees to provide competitive rates and compensation programs. Cooper offers full and part-time employees a comprehensive benefits program, including health, dental, vision, life, disability, and retirement. We also provide attractive working conditions and opportunities for career growth through professional development.

Discover why Cooper University Health Care is the employer of choice in South Jersey.

Short Description

Responsible for supporting the Cooper Heart Institute operations and leadership through effective data management, document organization, and coordination of incoming and outgoing correspondence. Maintains confidentiality while managing personnel and financial documents, including payroll support. Provides administrative and operational assistance to the CHI director and Division Clinical leaders with accounts payable, employee reimbursements, financial reconciliations, vendor contracts, financial reporting, and quality assurance meeting minutes. Supports the management of Heart Institute schedules to optimize utilization of space and resources. Serves as liaison for physicians, addressing administrative needs, while also coordinating with vendors and finance teams to ensure accurate invoice processing. Responds promptly to inquiries from vendors and Cooper leadership, applying knowledge of accounts payable, iCooper, Kronos, and finance operations. Demonstrates strong customer service and attention to detail in all aspects of the role.

Experience Required

3-5 years preferred

Education Requirements

High School Diploma

Associate's Degree preferred

Special Requirements

Communication - Ability to communicate with patients, visitors, and coworkers

Computer Skills - Ability to create & maintain spreadsheets; navigate a variety of hospital platforms

Attention to Detail - Ability to keep detailed electronic records while multi-tasking

Time management - Ability to keep and maintain electronic files ensuring department deadlines are met.