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Office Coordinator – Lighting Design Studio Job at Sean O'Connor Lighting in Los

Office Coordinator – Lighting Design Studio Job at Sean O'Connor Lighting in Los

MediabistroLos Angeles, CA, United States
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Office Coordinator – Lighting Design Studio

Sean O’Connor Lighting is seeking an organized, proactive, and detail-oriented Office Coordinator to join our dynamic team. This position is central to the smooth day-to-day operations of the firm, supporting studio leadership, coordinating studio functions, and performing a wide range administrative duties.

The ideal candidate will have knowledge of a professional architectural, lighting design, or interior design services firm. The candidate should be self-motivated, extremely organized and have strong communication skills. The candidate must be comfortable in a fast-paced and collaborative office environment and understand they play a key role in maintaining a positive and engaging work culture while ensuring operational efficiency.

KEY RESPONSIBILITIES

  • Provide front desk support, greeting visitors, manage phones, and respond to email inquiries.
  • Manage incoming / outgoing mail and packages, ensuring prompt processing and delivery.
  • Maintain Principal’s calendar and coordinate schedules, meetings, and travel for studio leadership.
  • Support Finance & Operations teams with administrative tasks and documentation.
  • Liase with reps to coordinate studio visits, Lunch & Learns, and Happy Hours.
  • Maintain office and studio calendars, coordinate logistics for internal events.
  • Monitor and order office and kitchen supplies.
  • Organize and maintain lighting samples and project materials.
  • Ensure shared spaces remain clean, stocked, and organized.
  • Schedule and oversee service providers for repairs, maintenance, and equipment needs.
  • Coordinate with IT to support computer and equipment troubleshooting and maintenance.

QUALIFICATIONS

  • Bachelor’s degree or equivalent professional experience in administration, design, or related field.
  • 2+ years of administrative or studio coordination experience (AEC / design industry experience a plus).
  • Excellent organizational, written, and verbal communication skills.
  • Proficiency in Microsoft Office Suite, Adobe Acrobat, and cloud-based project management tools.
  • Familiarity with Deltek Ajera is a strong advantage.
  • Ability to manage multiple priorities with accuracy and attention to detail.
  • Collaborative, proactive, and adaptable with a positive attitude.

    • FIRM

    Founded in 1997, Sean O’Connor Lighting is a premier award-winning architectural lighting design firm known for its commitment to creating environments that are a synthesis of light and space. Led by Sean O’Connor, IALD, CLD, MIES, our multidisciplinary team spans expertise in architecture, interior design, lighting, and product development. Our work has earned accolades for sustainable, cutting-edge lighting designs in hospitality, commercial, institutional, and residential projects globally.

    This role is a full time, in-office position based in our Los Angeles office.

    Interested candidates MUST submit their application / resume to careers@seanoconnorlighting.com.

    Please note : We are not accepting inquiries from recruitment agencies or third-party recruiters at this time.

    Employment details

    Location : Los Angeles, CA

    Employment type : Full-time

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    Studio Coordinator • Los Angeles, CA, United States