Sr. Grants & Contracts Analyst (Research Finance-SON)

Sr. Grants & Contracts Analyst (Research Finance-SON)

We are seeking a Sr. Grants & Contracts Analyst who will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to, proposal preparation, submission, budget development, account maintenance and oversight, billing / invoicing, reporting, compliance, and closeout.

This position works independently on a variety of grants / contracts that range from moderately to highly complex. These grants, contracts and awards may involve highly detailed budgets, multiple projects, cores and subawards, investigator-initiated projects, consortiums, DOD requirements, higher complexity foundation grants and pharmaceutical company sponsored clinical trials. While this role may assist with aspects of non-sponsored funds, the primary focus of this position is to ensure timely, effective, and efficient management of sponsored funding.

Specific Duties & Responsibilities

Oversee and direct complex award management activities including monitoring and managing accounts, audits, evaluations and reporting.

Partner with and act as final point of contact with faculty and / or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal agencies, private agencies / foundations and commercial companies.

Understand and ensure compliance with institutional policies for the pre-award process and sponsor guidelines.

Review sponsored project proposals for assigned faculty prior to forwarding to the Grants & Contracts Manager and / or ORA for signature. Ensure accuracy and adherence to relevant guidelines.

Responsible for timely budget preparation for principal investigator review.

Serve as liaison between research units, central offices and funding agencies.

Review budgets and related justification for appropriateness and completeness of content.

Provide groundwork for subcontract negotiations.

Ensure compliance related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.

Maintain ongoing updates and communications related to current awards, including regular auditing and reporting to principal investigators on financial status, and departmental leadership as needed.

Manage related post-award processes, including award setup, review, account setup verification, and ensure that staff are set up appropriately.

Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, invoice payments and finalization of paperwork related to subcontract setup.

Provide information and assistance to complete closeouts as needed.

Other duties as assigned.

In addition to the duties described above

Examine awards for suitability of terms and conditions and schedule a kickoff meeting with the PI; coordinate establishment of project accounts for grants and subawards (as applicable).

Reconcile all awards in assigned portfolio monthly, including faculty and staff effort on each sponsored account, and verify that each non-personnel expense is allowable and allocable to the award. After reconciling, send the portfolios to the assigned faculty monthly outlining any changes or concerns.

Meet with faculty quarterly (or more if needed) to review all effort on sponsored funds, sponsored account balances, and other support. This includes reviewing activity from the previous quarter and re-projecting spending as necessary.

Assist the finance office with quarterly projections of sponsored activity and with preparation of the annual budget.

Assist the Academic Affairs office to ensure faculty sponsored activity and teaching and administrative effort is allocated correctly.

Review unallocated salaries monthly to ensure that effort is charged to sponsored projects when appropriate.

Clear deficit balances monthly.

Review unspent grant funds monthly, while working with the faculty to provide a plan for spending.

Pre-review effort reports in assigned portfolio in the Effort Reporting System quarterly, verifying that cost sharing is correct.

Minimum Qualifications

Bachelor's Degree.

Four years of related experience in sponsored research and / or financial positions.

Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma / graduation equivalent, to the extent permitted by the JHU equivalency formula.

Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

Preferred Qualifications

Experience in an academic or medical setting.

Technical Qualifications & Specialized Certifications

Knowledge of external Federal guidelines / procedures for grants and contracts, including NIH, NSF, DOD, and NAS

Technical Skills & Expected Level of Proficiency

Analytical Skills - Intermediate

Attention to Detail - Intermediate

Grant Closeout Procedures - Intermediate

Grant Proposal Preparation - Intermediate

Grant Regulations - Intermediate

Grants and Contracts Management - Intermediate

Oral and Written Communications - Intermediate

Record Keeping - Intermediate

Regulatory Compliance - Intermediate

Relationship Management - Intermediate