Senior Executive Admin

Senior Executive Admin

Every day, Global Payments makes it possible for millions of people to move money between buyers and sellers using our payments solutions for credit, debit, prepaid and merchant services. Our worldwide team helps over 3 million companies, more than 1,300 financial institutions and over 600 million cardholders grow with confidence and achieve amazing results. We are driven by our passion for success and we are proud to deliver best-in-class payment technology and software solutions. Join our dynamic team and make your mark on the payments technology landscape of tomorrow.

As our Senior Executive Admin, you will serve as an assistant to EVP / CIO of Global Platform Engineering Services. This will require discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organizations operations, procedures, and people. You will collect and prepare information for use in discussions / meetings of executive staff and outside individuals. You will also work on problems of diverse scope where analysis of data requires evaluation of identifiable factors. Exercise judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions. Due to the level of the executive supported, the Senior Executive Assistant must recognize and discern what information may be disclosed to individuals within and outside the organization in order to protect confidences, confidential and proprietary information, and as the information may relate to a publicly-traded company.

What Part Will You Play?

• Partners with executive in identifying key opportunity areas while also working to reduce their daily workload. Provides proactivity and tactical expertise in an organized manner.
• Exercises discretion and confidentiality with sensitive company information
• Works independently providing support to senior executive performing a broad range of administrative functions, to include highly sensitive / confidential matters.
• Acts as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed
• Demonstrates a high level of professionalism and discretion in the development of communications, memos, and agreements made on behalf of the executive.
• Researches and prioritizes issues and concerns addressed to the executive. Determines a recommended and appropriate course of action, referral, or response using independent and incisive judgment. Provides information to callers which requires extensive knowledge of company policies, practices, and operations. Accountable for the executives meeting commitments and deadlines. Acts as a Subject Matter Expert (SME) for department staff, regarding corporate policies, procedures and other functional requirements.
• Drafts, edits, and proofs various types of documents, including correspondence, meeting minutes, and presentation material. Manages complex editorial changes to documents from multiple parties.
• Coordinates, as needed, with other staff for routing and signatures.
• Serves as a "gatekeeper" by screening emails, phone calls, and visitors; applying independent judgment to determine the most appropriate allocation of executives time for scheduled / unscheduled events, meetings, and requests.
• Acts as liaison with the senior management team. Interfaces with all levels of employees and external associates.
• Facilitates internal communication (e.g. distribute information and schedule presentations)
• Determines methods and procedures for new assignments. Provides more efficient ways to manage the office functions and troubleshoot malfunctions.
• Review and recommend changes to policies / guidelines, processes. Performs research and handling of special projects.
• Based on knowledge, may meet with visitors, in place of executive, to discuss, review, or evaluate latest project matters.
• Manages, plans, organizes, and verifies executives calendar while maintaining contact information. Accepts event / meeting invites, on behalf of the executive, as scheduled time permits. May represent executive in meetings unable to attend.
• Answers, screens, responds to or routes incoming phone calls; opens and prioritizes mail. Reads, reviews, and responds to emails on behalf of the executive.
• Organizes meetings / events, both on and off-site, which may include extensive arrangements, depending on the nature of the meeting and the location of the attendees.
• Directs and occasionally partners with catering / vendors to order refreshments, as needed. Collaborates with travel department to coordinate travel arrangements, itineraries, and agendas, according to executives preference; keeping within budget.
• Prepares expense reports for executive; gathers required documents; researches missing documents or billing discrepancies; submits for processing in a timely manner.
• Complies with corporate travel policies and expense reporting practices. Monitors business expenses / budget for the department; prepares and produces reports for executive review and approval. May provide budget recommendations. May assist or perform invoice analysis as needed. Procures office supplies and monitors and may manage budget for functional area.
• May assist or mentor other EAs in the organization
• All other duties as assigned

What Are We Looking For in This Role?

A go getter, takes initiative and able to work independently with minimal direction

Excellent time management and organizational skills

Resourceful in gathering information, solving problems, and delivering results without heavy reliance on the executive for all decisions

Skilled at consuming information and translating it into executive-level presentations

What Are Our Desired Skills and Capabilities?

At Global Payments our vision is to be "Champions of Inclusion." We are fully committed and focused on creating a better tomorrow in the communities in which we live and work. We aspire to ensure fair treatment, access, opportunity and advancement for all team members. We believe all team members should be able to bring their true, authentic selves to the workplace and feel accepted, engaged and understood.

Global Payments offers a comprehensive benefits package to all of our team members, including medical, dental and vision care, EAP programs, paid time off, recognition programs, retirement and investment options, charitable gift matching programs, and worldwide days of service. To learn more, review our Benefits page.

Applicants MUST be authorized to work in the U.S. We are unable to sponsor or take over Sponsorship of an Employment and / or Student Visa at this time or any time in the near future for sponsorship.

Global Payments Inc. is an equal opportunity employer. Global Payments provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy), national origin, ancestry, age, marital status, sexual orientation, gender identity or expression, disability, veteran status, genetic information or any other basis protected by law. If you wish to request reasonable accommodations related to applying for employment or provide feedback about the accessibility of this website, please contact jobs@globalpay.com.