Administrative Assistant, Senior Magee-Womens Research Institute

Administrative Assistant - Senior

UPMC Magee-Womens Hospital is seeking a Full Time Administrative Assistant - Senior to support Magee-Womens Research Institute!

This position will work Monday through Friday 8am to 4 : 30pm. There is the possibility to transition to a hybrid schedule after 6 months of training. Hours are subject to change based on business needs.

Under general direction, the Senior Administrative Assistant provides varied administrative support of a complex and technical nature to single or multiple departments or a division.

Duties for this position include, but are not limited to, managing calendars, scheduling meetings, working within, and organizing department spreadsheets, assisting with PowerPoint presentations, making travel arrangements, handling some expenses, and other general support tasks.

The ideal candidate for this position will have proficient computer and Microsoft Office skills, as well as exceptional customer service and interpersonal skills. Previous calendar management experience is preferred, as is a high level of professionalism and strong attention to detail.

Responsibilities :

• Provides input to presentations and other departments / supervisor work
• Develops and sends correspondence on behalf of department and department head
• Plans conferences for department and department head
• May also perform all responsibilities of an Administrative Assistant - Intermediate :
• Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly)
• Maintains various accounting and budgetary records (i.e., completes expense reports)
• May make travel arrangements
• Develops reports for executive or department

Qualifications :

Licensure, Certifications, and Clearances :

UPMC is an Equal Opportunity Employer / Disability / Veteran.