Office Manager / HR Coordinator

Job Description

Job Description

Our Ideal Office Manager / HR Coordinator :

Are you detail-oriented, deadline-driven, and experienced in office management? Do you thrive on organization, analytics, and people interaction? Would you like to work for a mission-driven company that supports children with special needs? If this sounds like you, we invite you to apply today!

Founded in 1995, Achieve Beyond nationally meets the needs of children by providing the highest quality of pediatric therapy and autism services. Our providers and administrative staff are dedicated to our mission of helping children and families, and we are looking for smart, innovative, and driven candidates to join our team. Achieve Beyond is centered around our culture of collaboration and support to ensure our services are of the highest quality and adhere to our strong ethical standards.

Job Summary :

We are seeking an Office Manager / HR Coordinator to oversee the physical operations of our Forest Hills office and support our HR team. This role includes Forest Hills facilities management, receptionist supervision / coverage, HR onboarding, benefits and leave administration, HR data entry, events coordination and execution, and more. The ideal candidate is a professional, friendly, assertive, and flexible individual with strong organizational and interpersonal skills.

Essential Duties and Responsibilities :

Office Management

Responsible for all office maintenance (HVAC / copiers / elevators / kitchen) / light cleaning as needed

Responsible for all office projects, office upkeep, ordering, and renovation management

Coordinates staff meetings, creation of presentations and room set up / ordering food

Responsible for the physical state of the office at all times / light cleaning

Oversee keycards, IDs, office safety, first aid kit

Supervise receptionist / provider front desk coverage as needed

• Plan and execute all office events / virtual team building events

Human Resources

Conducts HR Orientations and completes the onboarding process for new hires

Conducts stay, tenure, and exit interviews; communicates feedback / brings trends to light with suggestions for improvement (therapists, admin staff, management)

Responsible for HR processing including hires, separations, change in status as well as benefits and leaves of absence / FMLA

Tracking of I-9s and anti-harassment training

Unemployment claim completion, worker's comp, and employment verifications

Accurately processes all employee requests into the HR system and retention reports

Other duties assigned by Director as needed

Our Mission :

At Achieve Beyond : We believe that all children have potential. We are guided by the mission to support children with special needs to Achieve Beyond their current abilities. We are always striving for continuous improvement by setting goals and measuring performance. It is the reason we will succeed together.

Qualifications and Other Requirements :

Minimum of 4 years of office experience

Strong Word, PowerPoint, and Outlook skills required

Able to manage an extremely high volume of emails daily

Excellent written, verbal, and presentation skills required

Excellent demonstrated follow-up skills & attention to detail

Strong relationship-building skills-must be able to communicate effectively with all levels of staff

Must be resilient, flexible, and a multitasker.

Possesses a positive, can-do, positive personality

A great sense of humor helps!

Bilingual Spanish a plus!

Physical Requirements :

Occasionally ascends / descends stairs going to, while at, or leaving work location or facilities traveled to for work events.

Occasionally moving and / or lifting objects at work, weighing up to 35 pounds, such as files or copy paper.

Must be able to remain in a stationary position for prolonged periods of time up to 90% of the workday, working on a computer / electronic device.

The ability to observe details at close range (within a few feet of the observer).

The ability to communicate information and ideas so that others will understand. Must be able to exchange accurate information in these situations.

Benefits Include :

Comprehensive medical, dental, and vision coverage, and 401 (k) with employer match

Short- and long-term disability coverage, as well as life, flex spending, and commuter benefits

Paid time off, sick time, and holiday pay

Various Employee Discounts on Entertainment and Equipment

Educational reimbursement and referral bonuses

Structured initial training

Monthly administrative events and so much more!

Compensation : Full-time $65-$75k based on experience, overtime required as needed. No time off is approved from early October to mid-November yearly due to benefits enrollment for the company.

Hours : Monday : 8 am-5 pm, Tuesday-Friday : 8 : 30 am-5 : 30 pm. Note that this role is not hybrid and is in the office daily. Must be available to come in early and / or stay late as needed. Travel to our Long Island and Westchester offices a few times a year will occur.

Job Description is Subject to Change.