Sr. Executive Assistant

Job Description

Job Description

We are looking for a dedicated Senior Executive Assistant to provide high-level administrative support for executives in the financial services sector. This Contract-to-Permanent position offers an excellent opportunity for professionals skilled in managing complex schedules and ensuring seamless communication across teams. Join us in Stockton, California, and contribute to a dynamic environment where precision and organization are key.

Responsibilities :

• Manage executive calendars, including scheduling meetings, appointments, and conference calls.
• Coordinate and organize virtual meetings using platforms such as Cisco Webex.
• Prepare and process financial documentation through systems like ADP and Concur.
• Maintain and update CRM databases to ensure accurate record-keeping.
• Oversee timekeeping and payroll processes using Kronos and About Time systems.
• Draft and edit correspondence, presentations, and reports for executive review.
• Facilitate effective communication between executives and internal or external stakeholders.
• Plan and execute travel arrangements, including booking accommodations and managing itineraries.
• Handle confidential information with discretion and professionalism.
• Assist in organizing and managing administrative projects to support executive operations.
• Proven experience as a Senior Executive Assistant or similar role in the financial services industry.
• Proficiency in ADP, Concur, CRM systems, and Kronos Timekeeping.
• Advanced skills in calendar management and scheduling.
• Strong communication skills, both written and verbal.
• Ability to organize and lead conference calls and virtual meetings using Cisco Webex.
• Familiarity with handling correspondence and preparing executive-level documents.
• Exceptional attention to detail and ability to manage multiple priorities.
• Discretion and professionalism in handling sensitive information.

Please call 209.279.5269 once application is completed