RECORDS CLERK

Job Title

This position performs moderately complex clerical work in support of the daily activities of the Police department, including the proper collection and disbursement of license fees, and the preparation and maintenance of accurate and complete police records while providing courteous customer service. Performs various other clerical work as required. The incumbent works within a general outline of work to be performed, and develops work methods and sequences under general supervision. The work is considered sedentary and involves walking or standing some of the time and involves exerting up to 10 pounds of force on a recurring basis, and routine keyboard operations. The work requires the following physical abilities to perform the essential job functions : fingering, hearing, repetitive motion, speaking, talking, and visual acuity. Work environment involves exposure to no known environmental hazards; and is safe and secure that may periodically have unpredicted requirements or demands.

Essential Job Functions

• Schedules license renewals; notifies all parties of expiration information;
• Establishes and maintains license files;
• Collects and records fees, and other payments; prepares daily deposits and related reports;
• Prepares payments and processes background requests for fingerprinting and other information systems;
• Prepares, processes, indexes, files and / or submits / transmits documents and records, which may include but are not limited to journals, indexes, calendars, tickets and citations, pleadings, judgments, jury notices, docket sheets, jury lists, motions, appeals, sentence sheets, commitments, dispositions, expungement orders, trial sheets, orders, subpoenas, summonses, rosters, warrants, warrant dismissals, etc.; prepares reports, legal notices, correspondence, etc.; ensures record security;
• Enters case information into computer record-keeping system; retrieves information as needed;
• Assists defendants, attorneys, solicitors, court personnel, law enforcement personnel, jurors, magistrates, and others with various records as required for court;
• Assists Supervisor during trials as required; audio / video required for court proceedings;
• Conducts criminal history checks as directed;
• Answers the telephone; provides accurate information to callers and / or forwards calls to appropriate personnel; greets and assists office visitors;
• Performs other general clerical work as required, including typing documents, copying and filing documents, sending and receiving faxes, etc.;
• Receives and responds to inquiries, requests for assistance and complaints in areas of responsibility; and
• Performs other related duties as assigned.

Qualifications

MINIMUM REQUIREMENTS TO PERFORM WORK :

Knowledge, Skills, and Abilities